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Table of contents

• One = Short round of introductions
• Two = Examples from other organisations
• Three = Collection of ideas
• Four = Develop toolkit
• Five = Evaluation

Short round of introductions

The participants are introduced to each other clockwise by name, university and membership of other organisations.

Examples of other organisations

BuFaTa

Dominik Minsen:

The sports students organise their conferences with more culture. They serve a wide variety of food, organise city tours and create their own logo for each conference. The Sportlerherz receives donations and funds through pro rata donations from sales. Among other things, a calendar with pictures of athletes from different sports is sold. The organisation supports children with physical disabilities, for example, in order to fulfil wishes such as skiing. Rules and regulations are drawn up for the conferences in order to manage the events. One example is the ban on videos and photos so that sensitive data does not end up on the internet. The conferences also serve as advertising for the universities so that Master's students can be recruited if necessary by presenting local opportunities. The working groups are organised in a concentrated manner. Interim question: How do you organise your schedule? Answer: The conferences are very tightly scheduled and time management is the biggest problem, as nothing can simply be copied from other conferences. A certain degree of personal responsibility is required. A deposit will be charged in order to prosecute participants who break the rules, arrive or leave early or late, or fail to turn up for workshops. Question: How many people will be at your conference? Answer: Approximately 350 people. As a rule, participants sleep in gymnasiums, but camping has also been offered. The drivers are given a separate rest room on the last day so that they are guaranteed to be fit. The participation fee is between 40-50€. The deposit is €25. Merch is also offered. Question: How is harassment, such as various bedtime stories, dealt with in the gyms? Answer: The worst thing there would be the participants in the "naked mile", where you run 400 metres naked and then shower together with all the runners. This is one of the reasons in favour of a photo and video ban. However, all student bodies have their own rituals and quirks. Note: The Computing Science students have the "fluffy pile", where several people lie together and cuddle each other. At the conferences, there are many helpers beyond the FSR who support the organisation and execution. Ultimately, the most important thing is that the working groups produce tangible results and this has always been the case so far. Question: The medical students have specific position papers as opposed to our general ones. What is the situation with you? Answer: The aptitude tests vary greatly depending on the university, which is why the topic of inclusion has been very present in recent years. How are the participants treated fairly? This question has kept us busy time and again. The student bodies are in close contact and have been exchanging information on the examination options, especially since Corona, which has set many sports students back. Question: How is your contact with political decision-makers at your conference? Are ministers, MPs or similar invited? Answer: So far, mayors or referees from the top leagues have attended our guest lectures. Due to the great differences in sports degree programmes, politicians cannot speak for enough students.

AEGEE

Lisa Plewa:

The organisation has a general assembly with around 1,000 participants. The delegation and guests are separated and also take part in different events. Everyone can take part in the plenary session, but workshops are held in parallel. A pre-voting system enables pre-voting before the workshops and plenary sessions. On the evening before, participants have the opportunity to present themselves with a stand, sell their own merchandise and exchange ideas in "speed dating" style. A social programme offers an alternative to the evening programme for participants who don't feel like going to the clubs or partying. The Gossipbox allows criticism and is passed on to the organisers. This criticism can then be filtered and discussed in lectures. In the past, there was also "flag stealing", where participants had to bring and protect their flags and capture others. There are also training courses for trainers, including certification, where participants can learn methods and expertise. BuFaK participants can benefit greatly from this, even through external training. Mutual training takes place at AIG, where the student bodies visit each other. This makes networking much easier. Even by inviting each other to parties, for example. We also have a members' platform where events organised by the student bodies are published. These range from social workshops to sightseeing. Local problems can also be discussed very well in this way, for example if several student bodies in a Federal State are affected.

Collection of ideas

Idea: Honorary speakers can offer real added value to the conferences. The conferences should also be publicised through press releases.

Comment: The student bodies would have to organise this themselves and invite the press to attend. The press can give you significantly more coverage and also motivate participants to ensure that their own contributions are cited and publicised. The BuFaKas are changing. In the past, there were only workshops and plenary sessions. This forces the student bodies to develop their own ideas in advance and take them with them. But what is your opinion on the barcamps?

Idea: The slots for the workshops and barcamps are not long enough for a detailed exchange of ideas. It would be questionable to abolish the barcamps for this reason; it would be easier to make the events longer.

Comment: The events are definitely too short, as the introductions alone take up a lot of time and the companies also want to present themselves for 15 minutes at sponsored workshops.

Idea: The organisers should aim to produce results at the BuFaKas. Workshops before the event make sense so that topics can be discussed beforehand and solutions can be taken to the BuFaK instead of having to work on them there.

Comment: Fewer longer workshop slots and more barcamps so that the schedule is not too tight and there is more time for culture. You always notice how much there is a need for dialogue and discussion. Barcamps are therefore essential and lecture-style workshops are not conducive to developing solutions.

Question from the speaker: What else would you want to change? Where are points of criticism?

Comment: I find it impressive how committed individuals (Stina) are and how much they work in several departments. This should be better organised in order to spare individuals.

Comment: I think it's good that people are assigned to individual departments and can thus specialise in order to keep the workload as low as possible. The topics of the workshops could also be improved, as some of them are very similar and there has already been one workshop that started by having to differentiate itself from a previous workshop.

Idea: Barcamps and workshops with the same topics in different slots are good so that you can take part anywhere if you are unable to attend.

Idea: You should prioritise quality over quantity. The drinking games were not well thought out as the actual game was missing. The evening events lack creativity, because where are the karaoke evenings, for example?

Idea: Mixing the participants in groups is a good way to get to know other people. At yesterday's Beerpong, there was no grouping and so it ended up with everyone playing against everyone else and then everyone went back to their friends.

Idea: The familiarisation phases should be longer. There should be much more focus on group formation.

Comment: That's why the barcamps are important, because people discuss and talk to each other there. These conversations connect and stay in people's minds.

Idea: The games at the O phase are too alcohol-heavy. And coming back to group cohesion, you're actually only in the groups on the way to the club and not at the games themselves if you don't want to drink too much, for example.

Idea: The problem with this is that the organiser has to have certain guidelines. Once again regarding the slots, the organiser can sometimes not determine this himself due to a sparing allocation of rooms. If necessary, rules could act as a deterrent and interfere too much with the organiser's autonomy.

Develop a toolkit

Idea: A toolbox should help the organisers to specifically promote culture and results-oriented work. Idea: The longer familiarisation games also promote the workshops and barcamps, as the threshold for exchange is significantly lower. The groups should be in contact with each other again and again during the course of the conference in order to improve bonding.

Note: The BuFaK is basically like the O-Week. The participants start in small groups and are merged more and more over the course of the event.

Opinion polls

Vote: Who thinks the evening programme should be shortened to make more room for culture? Result: Unanimously in favour.

Comment: Breaks are a really good way to recover from the busy programme.

Comment: The last day should be shorter so that participants who have a long journey back can leave earlier.

Question: Who knows the BuFaK Wiki? Almost all of them do. The workshop results are uploaded there and you can also edit entries yourself. An important tool for knowledge management

Evaluation

Is recorded digitally using a QR code.