Organisational structures of a student body

• Round of introductions with names and university as well as expectations for this workshop
• the participants have different expectations and above all want to eliminate problems in their own student body

Structure of a student body

• Centre: Student body
• Student council election
• Delegation to the student council conference
• Visualisation of an organisational chart
• Who belongs to a student body? → All students who are enrolled in the current semester (...) (excerpt from Uni Duisburg-Essen

Roles within the student body

• Representation of the interests of the students of a student body
• Information about subject-specific matters
• Working with student representatives
• Responsible for the administration of financial resources
• Chair coordinates offices, chairs meetings and is the first point of contact for questions from the School (delegation of tasks)
• Very low hierarchy levels → all members have fairly equal opportunities (individual for each student body)
• Financial officer responsible for the administration and documentation of finances, e.g. specifically for the settlement of events and activities organised by the student body
• Examples of teams in the student body at the University of Duisburg-Essen: Graduation ceremony, first trip, IT, sponsoring, O-week, tutorial organisation as well as mulled wine officer, T-shirts etc.
• Formation of teams to ensure commitment
• Teams at the University of Frankfurt: party resort, communication resort, event resort
• there are often large differences in the number of teams/resorts between universities
• recurring problem that teams do not complete tasks in the given time

Process and communication

• Communication via Whatsapp at the University of Duisburg-Essen
• Office hours
• Personal meetings
• Preparation of a to-do list/guideline after a successful event is important
• Presentation of a specific guideline for the student body at the University of Duisburg-Essen
• University of Frankfurt uses Trello as Kanban software
• Uni Frankfurt uses a specific programme similar to Discord
• Data storage via OneDrive
• Participants report on Microsoft Teams and its communication functions
• Further reports from participants and their communication programmes
• Exchange via Microsoft Teams
• Means of communication in the context of first-year student recruitment
• The agenda of the student council meeting differs only slightly between the two universities
• Implement feedback cards

Statutes, rules of procedure and membership rules

• Definition of statutes
• Presentation of the statutes of the student body
• What are rules of procedure?
• Membership regulations are a set of rules subordinate to the statutes
• Presentation of the membership regulations of the University of Duisburg-Essen
• Participants report on their statutes, e.g. ban on mobile phone use during meetings
• Introduction of "minor penalties" for non-participation or minor incidents
• Problem: cleaning up after a party event
• Quite large differences between the individual student bodies with regard to the respective statutes
• Participant reads out the statutes of their student body and reports on the incident

First-year student acquisition - junior team

• Advertising in the O-week about the presence and commitment of the student body
• Current for BuFak: 1-2 first-year students as participants
• In the event of complications at events, an incident is often associated with the entire student body
• Use of the Instagram account particularly interesting for the target group: first-year students

Involvement of new student body members

• Do not be afraid of tasks
• thus open all doors for first-year students
• "New member presentation" (what is the student body, facts and figures, what do we do, general overview of the student body)