General rules of conduct

What rules currently apply to university buildings, rooms and other premises?

People inside university buildings, rooms or on other premises must behave in such a way as to minimise the potential for infection.

  • A general mask mandate applies in all university buildings and rooms.
  • Social distancing must be observed in all university buildings and rooms.
  • Crowding must be avoided when distancing requirements on outdoor premises cannot be met.

Does a general mask mandate mean that previous regulations have been tightened? Does the mask requirement also apply to employees in their offices?

No, the mandate is a continuation of existing rules. However, masks may be dispensed with in smaller groups if mutually agreed upon (but not during lectures, courses or seminars) and as long as the other rules (hygiene, distance, ventilation) are observed.

What rules apply to lecture halls, meeting rooms and conference rooms at the university?

The university's lecture halls, meeting rooms and conference rooms are available for on-campus (teaching) events. Generally, no special application for in-person (teaching) events is needed, nor are individual cases to be reviewed. However, to protect attendees, the following restrictions apply to room use during winter semester 2021/2022:

  • For in-person events (not teaching-related) in university buildings and rooms, the maximum number of participants is 200.
  • Teaching events and examinations in university buildings and rooms involving up to 100 participants can take place on site. The maximum number of participants is determined by the designated room capacity.

Masks must be worn in all lecture halls, classrooms, meeting rooms and conference rooms.

What does the 3G rule mean?

According to section 8 of the Lower Saxony Coronavirus Ordinance of 24 August 2021, access to (teaching) events, meetings and gatherings must be restricted to persons who have been vaccinated, have recovered from infection or have tested negative (3G rule) after a warning level has been established in accordance with section 3 of the Lower Saxony Corona Ordinance. Such an attendance restriction must also be imposed when a general ruling by the local authorities determines that  the "new infections" indicator according to section 2 (3) of the Lower Saxony Coronavirus Ordinance is greater than 50. However, under these conditions, entry is still possible. A complete closure ("lockdown") is unlikely.

Does the 3G rule also apply at the University of Oldenburg?

The requirements of the Lower Saxony Coronavirus Ordinance also apply to the state's institutions of higher education. Therefore, if a warning level is established or if the local authorities issue a general ruling, access to lectures, courses, seminars, meetings and other gatherings of more than 25 (and up to 1,000) participants can be restricted to persons who have been vaccinated, have recovered or have tested negative.

The university is then required to actively check evidence of vaccination, recovery or a negative test result as part of the access restriction.

How is the 3G rule specifically implemented on campus?

A room-specific 3G concept applies at the university. Please note that rooms which, under 3G rules, have been cleared for use by more than 25 people observing social distancing requirements are designated accordingly. Only in such rooms would access restrictions take effect. More details can be found in the rules for room use.

To ensure compliance with access restriction, the university is setting up central 3G registration points so that students who have been vaccinated, have recovered or have tested negative may gain admission to 3G-restricted areas. Proof of vaccination, recovery or a negative test result will be used to generate a digital access permit.

What happens if I attend a 3G-restricted event that is not teaching or examination-related without evidence of vaccination, recovery or a negative test result?

Students are prohibited from participating in 3G-restricted events, meetings or other gatherings without evidence of vaccination, recovery or a negative test result. Individuals who violate this rule will be expelled from the room for the duration of the event. Failure to comply also constitutes a misdemeanor pursuant to section 22 of the Lower Saxony Coronavirus Ordinance. The university expressly reserves the right to take further action in individual cases, including an immediate ban from university premises and/or measures relating to employment/civil service law.

What rules apply to the gym, swimming pool, saunas and similar facilities at the university, including indoor areas at the Botanical Garden?

The same regulations pursuant to section 8 of the Lower Saxony Coronavirus Ordinance apply to the use of indoor sports facilities, gyms, the swimming pool, saunas and similar facilities. They also apply to the general public who wish to enter indoor areas at the Botanical Garden.

Before use or entry, staff must actively check evidence of vaccination, recovery from infection or a negative test result.

The mask mandate / Obtaining medical masks

The Presidential Board has decided to tighten the existing general mask mandate by requiring that medical masks (surgical masks, medical face masks) instead of simpler cloth versions covering the mouth and nose be worn in all buildings and rooms of the university, excluding rooms used by a single person. This provision will be in effect from February 1, 2021 until further notice, but at least until September 30, 2021.

However, due to regulations currently in force, different masks are required in different areas:

Area

Type of mask to be worn

Outdoor areas on campus

No mask required

High-traffic areas inside all buildings and premises rented by the university

Medical mask

Lectures, seminars, in-person exams

Medical mask

Meetings and other gatherings (e.g. committee meetings)

Medical mask

Of course, you may remove your mask for a short time while eating and drinking. Please make sure you keep an adequate distance to others.

Obtaining medical masks

Medical masks are provided for members of the University of Oldenburg (i.e. attending employees and students) as warranted and needed via the BI laboratory supply depot at Wechloy campus (room W3 0-135).

Students will receive medical masks at mandatory in-person examinations/lectures/seminars from the person in charge.

FFP2 masks at the university

Wearing FFP2 masks to protect against a coronavirus infection is not required at the university. Officially classified as respirators, FFP2 masks are subject to special regulations with regard to (intended) use and permissible wearing time. They must not be worn for more than 75 minutes without at least a 30-minute break. Since FFP2 masks thus cannot be worn at all times, the university has decided not to adopt them as protection against infection during the coronavirus pandemic.

Should another hazard require the use of an FFP2 mask, a risk assessment has to be submitted to and reviewed by the Occupational Safety Unit. Upon approval, an FFP2 mask may be worn in that particular circumstance only. Section 11, paragraph 5, no. 7 of the Maternity Protection Act (MuSchG) stipulates that an employer must not allow a pregnant woman to engage in any activities that require burdensome protective equipment (such as an FFP2 mask).

Mandatory use of masks in vehicles

According to the Lower Saxony Coronavirus Ordinance, masks must be worn inside vehicles if invididuals from different households are travelling together, both in private or work-related settings. Unless stated otherwise in decrees issued by counties, cities or municipalities, the driver is exempt from having to wear a mask.

Exemption from the mask mandate

As a matter of principle, there is currently no exemption from the mask mandate at the University of Oldenburg. Any potential exemptions apply exclusively to members of the university (employees, students, etc.) who cannot wear a mask due to a physical, mental or psychological impairment or a pre-existing illness, e.g. a serious heart or lung disease. Such instances, in which it is not feasible to require an individual to wear a a mask, must be credibly supported by a doctor's note or a comparable official document.

If you would like to have your individual circumstances and eligibility reviewed, please contact Division 1 (employees) or 3 (students).

Obtaining medical masks

Medical masks are provided for members of the University of Oldenburg (i.e. attending employees and students) as warranted and needed.

Students will receive the medical masks at mandatory in-person examinations/lectures/seminars from the person in charge.

Costs: Billing takes place via a central funds center. The organizational unit does not incur any costs.

Dispatch: Dispatch by internal mail is possible, but may take longer. In this case, please send the completed and signed issue form, including your office/room number, to:

Pick-up: Pick-up at the BI laboratory supply depot at the Wechloy campus:

Room W3 0-135 (Level 0, ground floor)
Business hours/collection hours
Mon - Fri: 9.30 a.m. - 12.00 p.m., Mon - Thu: 2.00 p.m. - 3.00 p.m.
The depot is closed in the afternoon prior to a public holiday

Download the mask issue form (German only)

How are contact persons differentiated?

The Robert Koch Institute has published an overview of definitions for differentiating between different types of contact persons (in German)

For further information, please contact your local health department.

Who issues quarantine orders?

In accordance with the Infection Protection Act ("Infektionsschutzgesetz"), state health authorities with local jurisdiction (e.g. the local health department) may order and organize quarantine measures.

How should people proceed if they are at a higher risk of the disease progressing severely (e.g. in case of a preexisting condition, a suppressed immune system, ...)?

It is particularly important to reduce the risk of infection as much as possible, for example by following the general guidelines (washing hands, keeping distance from sick people) and other measures to reduce contact.
Educating vulnerable individuals about the disease's clinical characteristics is also important, as it can help them recognize symptoms early. Infected persons should contact their family practitioner or other medical counselling services by telephone as soon as possible.

The RKI has published information specifically for higher-risk groups (German). 

Contact points for affected persons at the university:
Employees: Employees should inform their respective superiors or contact the Division 1 - Personnel/Organization. In accordance with the company doctor, individual solutions for the employees concerned may be found.

Students: Students should contact the Division 3 - Student and Academic Affairs. In accordance with the faculties concerned, individual solutions for the students concerned may be found.

How should persons who have tested positive for the SARS-CoV-2 virus and contact persons proceed? Is there a central reporting office at the university?

Persons who have tested positive for the SARS-CoV-2 virus and contact persons please proceed as described below:

  • In case of a positive test result or an official quarantine order, a voluntary report should be made as soon as possible via our online contact form or by subsequently calling our corona reporting office at 0441/798-5000.
  • Persons who have not officially been ordered to quarantine help interrupt possible infection chains by staying home out of an abundance of caution.

The procedure described here represents a preventive protective measure of the University of Oldenburg and does not replace orders issued by the public health authority (“Gesundheitsamt”).

What has to be taken into account if infections occur at the university?

Please always adhere to the distance and hygiene rules applying at the university.

If you have been infected, please inform the university. You can find the central contact details under "How should persons who have tested positive for the SARS-CoV-2 virus and contact persons proceed?"

If you feel ill and are experiencing symptoms of a corona infection, please follow the instructions in "I feel sick and I am showing symptoms of a corona infection. What should I do?"

 

What measures will be taken by the university in case of a COVID-19 outbreak?

The university has established a procedure for these cases, which is explained in the document "Tracing infections". You can find it in chapter "VIII. Files available for download (in German and English)".

I feel sick and I am showing symptoms of a corona infection - what should I do?

Do not come to the university, but please contact your general practitioner by telephone for further diagnosis. Outside of regular consultation hours, you can contact the on-call medical service of the City of Oldenburg:
Phone: 116 117 (nationwide)

As with any spontaneous absence, the following applies:

  • Employees: please inform your superior by telephone or e-mail.
  • Students: please inform the InfoService of Division 3 (Dezernat 3) by telephone or e-mail (studium@uol.de or 0441/798-2728).

If you have tested positive for the coronavirus or you suspect to have been exposed, please notify the university using this contact form: https://uol.de/en/formular-coronavirus_intranet.

(09/21/2021)