Please note:

3G Rule:   OL    WHV

At the university locations in Oldenburg and Wilhelmshaven, the 3G rule currently applies to all persons in all buildings and rooms, thus including all events (especially lectures and courses) regardless of the number of participants.

Please check this page for further details.

Information for students

Important:
Please be sure to take note of the General Rules of Conduct first, which apply to everyone! This page contains additional information specifically for students.

General information

What rules currently apply to university buildings, rooms and other premises?

People inside university buildings, rooms or on other premises must behave in such a way as to minimise the potential for infection.

  • A general mask mandate applies in all university buildings and rooms.
  • Social distancing must be observed in all university buildings and rooms.
  • Crowding must be avoided when distancing requirements on outdoor premises cannot be met.

The RKI's hygiene rules apply to everyone:

  • Do not sneeze into your hands.
  • Always sneeze or cough into a tissue or the crook of your arm; dispose of used tissues immediately.
  • Wash hands more frequently for at least 30 seconds.
  • Maintain a minimum distance of 1.5 m in all personal encounters (recommendation).

What do I have to do to prove that I have been vaccinated, have recovered or been tested?

Evidence of compliance is pro-actively checked at designated points on both Haarentor and Wechloy campus (3G registration points). There, students can register for lectures and courses by presenting proof of vaccination, recovery or negative testing. Registration is also required for other activities, such as using university workstations.

Students must register before entering a university building. An exception is made for individuals going to a registration point. Vaccinated and recovered students who have registered already and have been cleared for the entire semester need not register again.

Upon providing proof of vaccination or recovery, a digital access permit is created for the duration of winter semester. Upon providing proof of a negative test result, a digital access permit is created for the duration of the test certificate’s validity.

The university checks compliance with 3G entry restrictions and is entitled to conduct further pro-active checks at any time.

Who do I call with questions about my study programme (including coronavirus rules)?

Please contact the InfoLine Studium:

0441/798-2728

InfoService in Division 3

How do I reach the university's Coronavirus Reporting Office?

Central Coronavirus Reporting Office

0441/798-5000

Coronavirus notification form and further information

3G registration points

How will the fact that I have been tested, vaccinated or have recovered be recorded?

After you have submitted proof at the 3G registration point that you have been tested, vaccinated or have recovered, a digital note (status) will be saved in your Stud.IP account. This access permit identifies you as "3G verified", but does not say anything about your specific status. After the status has been saved, you will automatically receive an email at your student email address confirming how long the digital permit remains valid.

Where exactly are the university's 3G registration points located?

The registration points are located at the Haarentor and Wechloy campuses:

What information do I provide at the university's 3G registration points?

When you come to present proof at a 3G registration point at the University of Oldenburg, please provide the following information:

  • Evidence of complete vaccination, recovery or an up-to-date test in accordance with section 7 of the Lower Saxony Coronavirus Ordinance.
  • Matriculation number
  • First and last name

When are the central 3G registration points open?

Since 1 October, registration point have been open from 7:30 am to 5:30 pm, Monday through Friday.

If I am vaccinated or have recovered: Do I have to provide proof regularly or is once enough?

By providing proof of vaccination or recovery, a digital access permit can be created for students. Upon submission of a consent form, this permit may remain valid for the duration of the entire winter semester.

Mask mandate

What about students who are exempt from the mask requirement?

Students who have been exempted from wearing a mask for health reasons are required to provide proof of their current 3G status, which must have been recorded at a registration point, when inside university buildings.

Where can I show proof that I am exempt from the mask mandate?

Students who wish to enter university buildings but cannot wear a mask for health reasons can present proof (in the form of a medical certificate) at one of the university's 3G registration points.

In addition to the original certificate (remains with the individual), students must submit a copy including a sealable envelope addressed to

Dezernat 3
Immatrikulationsamt
Team Studienorganisation (Fr. Schroeder)
A12, StudierendenServiceCenter

The copy will be sent to the Admissions Office for review. The students concerned will then receive a certificate from the university confirming their exemption from the obligation to wear a mask on university premises. After verification, the copy will be destroyed in accordance with data protection regulations.

The certificate issued by the Admissions Office does not state the reason for the exemption. The certificate is intended to enable exempt students to identify themselves as such inside university buildings upon a third party's request, without disclosing the reason for the exemption.

Storing the mask exemption for longer than 24 hours is voluntary and therefore requires the concerned person's consent. As soon as the information has been saved in the system, the students concerned will receive an automatic confirmation message with data protection instructions.

According to the university's hygiene regulations and protective health measures, students who are exempt from wearing a mask owe it to other university members to provide proof of their 3G status, which must have been submitted at a registration point, when inside university buildings.

Data protection

When providing evidence of compliance with 3G rules, personal data is collected by the university. What's the legal basis for this?

Data is processed on the legal basis provided by article 6(1)(e) para. 3 of the GDPR in conjunction with section 37 of the Lower Saxony Higher Education Act (NHG) and the Presidential Board's decision of 15 September 2021 (Drs.P/2021/397) as well as section 3 NDSG in conjunction with the Lower Saxony Corona Ordinance in its currently valid version. If you consent to longer-term storage (see also "Duration of storage"), the legal basis is your consent in accordance with article 6(1)(a) GDPR.

You are under no legal or contractual obligation to provide your personal data. However, if you chose not to, you will not be able to participate in in-person lectures, courses or seminars subject to the 3G rule.

How long will the information be stored?

If you prove compliance with 3G rules by providing a test in accordance with section 7 of the Coronavirus Ordinance, we store the digital permit (status) for the duration of your test's validity.

If you prove compliance with 3G rules via evidence of vaccination or recovery in accordance with section 2 no. 3 or no. 5 SchAusnahmV, we will store the permit (status) for a period of 24 hours or, with your consent, until the end of winter semester 2021/2022.

How and by whom will my status be checked?

Your digital permit (status) is inspected and processed by a service provider commissioned by the University of Oldenburg and university employees. All persons involved in data processing are bound by confidentiality.

The permit (status) is stored in your Stud-IP account. Should you be checked outside a classroom, the above-mentioned service provider will have access to your status as well as the lecture, seminar or course attended by you.

Self-tests

Does the university provide tests?

Yes, but only to a limited extent. As a rule, students who have not been vaccinated or have not recovered from an infection are required to provide an up-to-date test result if they wish to attend lectures, courses or seminars. Upon submission of such a test, as well as a consent form, students may be issued a digital access permit for the duration of the test's validity.

At the 3G registration points, the university provides a limited number of coronavirus self-tests that can be used under observation ("4-eyes principle"). Upon producing a negative result, these tests may be registered to allow access for the current day.

Does it suffice to present a current self-test as proof or does it have to be issued by an official body?

Presenting a completed test does not suffice.

In the case of a self-test, the state of Lower Saxony's Coronavirus Ordinance stipulates that the test must be carried out by the visitor under the supervision of the person subject to the protective measure or a person appointed by him or her. This means that university staff or staff appointed by the university must supervise the procedure.

Can I bring in a rapid test and carry it out under supervision on site? What quality must these tests have?

Yes, approved self-tests of the appropriate quality may be brought in and carried out under supervision on site.

To satisfy active verification check requirements, this must be done at one of the university's 3G registration points.

A test for self-administration (self-test) must be approved by the Federal Institute for Drugs and Medical Devices and listed on the website https://www.bfarm.de/DE/Medizinprodukte/Antigentests/_node.html. Its result must remain valid for 24 hours after testing.

Does the university provide facilities for self-testing under supervision?

For an active verification check, space is available at the 3G registration points where an approved self-test brought along by the user can be carried out under supervision.

Events

What happens if I attend a lecture, course or examination without proper proof?

The 3G rule applies inside all university buildings and rooms, places of study and teaching, or workplaces outside university buildings and rooms. As a rule, access is restricted to individuals who have been vaccinated, have recovered or been tested.

Entering buildings and rooms of the University of Oldenburg without legitimation in the form of either a negative official test result, a certificate of vaccination or of recovery is considered trespassing and can be reported. The university further reserves to right to issue an immediate ban from the premises.

Students are prohibited from participating in lectures, courses or seminars without prior registration. Individuals who violate this rule will be expelled from the room for the duration of the event. Failure to comply also constitutes a misdemeanor pursuant to section 22 of the Lower Saxony Coronavirus Ordinance. The university expressly reserves the right to take further action in individual cases, including an immediate ban from university premises.

How can I view my attendance record in Stud.IP?

  • Attendance is recorded by person and event. Log in to Stud.IP and select your course. Select the tab "Attendees" (Teilnehmende) in your course.
  • You have the option of selecting the view "Attendance list" (Anwesenheitsliste) in the left-hand selection menu.
  • Please check the correctness of your attendance record in Stud.IP regularly.

I am registered for a lecture or course. What should I do if I do not want to use my spot?

Please deregister from a lecture or course as soon as you know that you will not be able to use a spot you have already confirmed. Otherwise, the spot cannot be offered to fellow students on the waiting list. This is particularly relevant for in-person lectures or courses during winter semester 2021/22, as the number of spots available is limited due to the hygiene regulations in force.

Guest students

Do the 3G rules also apply to guest students and participants in continuing education courses?

Yes. They are considered equal to students and thus, are subject to the 3G rules if they participate in access-restricted courses.

International students

Who can international students contact if they have questions about the Covid-19 vaccination?

International students who have not yet been vaccinated against Covid-19 or have not been vaccinated with a vaccine recognised in the EU (cf. overview of the Paul Ehrlich Institute: www.pei.de/impfstoffe/covid-19) can be vaccinated (again) by a registered doctor in order to receive the status "vaccinated" in Germany.

In Oldenburg, vaccinations are currently given exclusively in doctor's offices. Please refer to the website www.weisse-liste.de to search for a doctor.

If you need assistance, please contact the Welcome Team at the International Office:

Corona-related FAQ page for international students

International students may turn to the International Office's FAQ page for help and advice during the pandemic:
https://uol.de/en/io/covid-19

Other information

Can I use workstations at the university?

Yes, but only those that are designated or marked as student workplaces. The use of other workplaces is not permitted. Medical masks must be worn at all times.

FAQ list by the Studentenwerk

The Studentenwerk Oldenburg (student services organization) provides information on the current situation here:

Current news from Studentenwerk Oldenburg (German only)

Information on vaccinations for students

Information on vaccinations for students can be found here.

(12/01/2021)