Planning and approving work-related travel

With its staffmail from July 27, 2020, the Presidential Board has published new information on work-related travel at the university:

  • International business trips: International business trips should still be avoided. Exceptions may be made for absolutely necessary or particularly important business trips, provided that convincing reasons are given.
  • Domestic business Trips: Business trips within Germany should also be avoided as far as possible. Only urgently required or important business trips may be approved - if possible, without using public transportation.

When traveling for business, current provisions on hygiene and protective measures, any quarantine regulations as well as warnings (e.g. from the Robert Koch Institute or the German Foreign Office), especially regarding risk areas, must be observed at all times.

There are no special regulations regarding the responsibility for approval. The "Guidelines for the approval of business trips" of the University of Oldenburg apply. The authorizing units are responsible for evaluating the justifications given and, if necessary, the hygiene and protection measures presented. Approval must be based on strict standards.

Approval by the Occupational Safety Unit is not required, but consultations are possible at (almost) any time.

We ask that any applications for approval of work-related travel are reviewed critically. Special consideration must be given to whether the objective of a business trip may be accomplished by other means or at a later date. Any potential damage caused by not undertaking the trip must be assessed as well. Responsible management may grant its approval only if these aspects are found to favor work-related travel.

With these considerations in mind, everyone can contribute to keeping the rate of infection as low as possible. In addition to our social behavior, responsible travel is an important factor in avoiding infection.

Notes on international travel under public service and collective bargaining law

Current informationon on international travel was provided in the staff mail from 06/26/2020:

Due to the ongoing COVID-19 pandemic and the upcoming vacation season, the current notes on public service and collective bargaining law concerning international travel apply (ordinance for civil servants issued by the Interior Ministry of Lower Saxony on 06/11/2020 [RdErl. des MI vom 11.06.2020 für Beamtinnen und Beamte] and the ordinance for employees subject to collective agreements issued by the Finance Ministry on 06/18/2020 [RdErl. des MF vom 18.06.2020 für Tarifbeschäftigte], German only).

Civil servants

Employees subject to collective agreements:

I am currently planning a private trip to a particularly affected country. What do I have to consider?

Regulation issued by the responsible ministries:

We expressly warn against planned or booked holiday travel to a particularly affected country or area listed in travel advisories issued by the RKI or AA. These travel warnings must be observed.

Note under public service law (“dienstrechtlicher Hinweis”): Undertaking holiday travel which leads to an infection with the coronavirus may constitute a breach of the employee's obligation under public service law; failure to maintain good health may result in disciplinary action (“Verstoß gegen die beamtenrechtliche Pflicht zur Gesunderhaltung”).

Note for employees subject to collective agreements (“Tarifbeschäftigte”): employees bear the sole risk (e.g. illness, local quarantine measures, obstacles to return travel) associated with visiting an affected country or area listed in travel advisories issued by the RKI or AA.

I have returned from a trip, and early signs of illness are developing - what should I do?

Please refer to  "I feel sick and I am showing symptoms of a coronavirus infection. What should I do?"

New Ordinance on Entry Regulations in effect as of August 1, 2021

On July 30, 2021, the German Federal Cabinet approved the new ordinance for protection against entry-related infection risks with regard to SARS-CoV-2.

The new coronavirus entry regulation includes a general obligation for persons entering the country to furnish proof, irrespective of the mode of transportation and whether they previously spent time in a high-risk or virus variant area.

Persons aged 12 years and older must always have a negative test result, proof of vaccination or proof of recovery upon entry. In addition, when entering the Federal Republic of Germany after a stay in a foreign high-risk or virus variant area, a special obligation to register, furnish proof and quarantine must be observed. With respect to entry from virus variant areas, a ban on passenger transport - subject to very narrowly defined exceptions - by train, bus, ship and flight directly from these countries applies.

Further information