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Dean of Study Affairs

Prof. Dr. Peter Röben

fk5.studienpatdekan@uol.avgdefn

Coordinator for studies and teaching

Sabine Matthé

s.matthe@usvol.delww

Information on teaching at the Faculty V - Mathematics and Natural Sciences during the Corona Pandemic

At this point we try to collect the information available in the Dean's Office of Studies of the Faculty on the effects of the corona pandemic on the teaching and examination activities of the faculty.

Current information from the Presidential Board on this topic can be found on the website https://uol.de/en/info-coronavirus.

latest news

Use of cameras in BBB sessions

In coordination with the staff unit for data protection, the legal department and the vice president for studies, teaching and international affairs gives new information on the use of cameras at BBB meetings:

Legal background on the use of cameras in BBB sessions

The processing of personal data is generally prohibited. Personal data may only be processed if there is a legal basis or informed and voluntary consent.

A legal basis in the context of digital teaching to switch on the webcam during a virtual conference is not apparent. Neither the Lower Saxony Higher Education Act (NHG) nor university regulations in abstract norms stipulate that personal video data is required for digital teaching. Normally, digital teaching is also not absolutely necessary for the university's task performance, but is currently owed to the special operation due to the corona crisis.

Nor does the legal basis arise from the German Constitution and the "freedom of teaching" enshrined in Article 5 (3) of the German Constitution.

Here, the freedom of teaching is opposed by the informational self-determination of the students, which is derived from Art. 2 Para. 1 in conjunction with Art. 1 Para. 1 of the Basic Law.

The fact that students would have to give up a part of their apartment for all participants may be only partially convincing in the end. Each and every student is free to choose a place before participating in a conference, in which as little as possible of the apartment - for example, only a white wall or other neutral background - is revealed. In our opinion, it is also possible in shared apartments to choose a place that is undisturbed, where no uninvolved persons would accidentally walk through the picture, thus revealing their personal data.

However, the freedom of teaching does not have to give way to the students' interests to the full extent. In order to allow the basic rights of both lecturers and students to unfold in the best possible way, students should be free to choose whether to activate the webcam or not. Lecturers should still be allowed to express the wish that webcams be activated. However, only consent can be considered as permission for data processing.

There is therefore no obligation on the part of students to activate the webcam during digital teaching.

Information for students on planning and implementation in WiSe2020/21

In the last few weeks, the Deans of Studies of the faculties have been working together with the Vice-President for Studies and Teaching on the general conditions for the coming winter semester. Here you will find important information and key points for the upcoming winter semester 2020/21.

Information for lecturers on planning and implementation in WiSe2020/21

In the last few weeks, the Deans of Studies of the faculties have been working together with the Vice-President for Studies and Teaching on the general conditions for the coming winter semester. Here you will find important information and key points for the upcoming winter semester 2020/21.

Planning of courses in winter semester 2020/21

About 70% of the rooms are available for course planning: Seating capacity has been reduced from 6,131 to 1,500 seats in order to comply with the necessary distance rules.

Currently, the teaching units are putting together the courses that are to take place in the winter semester 2020/21, preferably in attendance or partial attendance. Courses for first semester students are to be given priority. At the beginning of August, the room office will allocate the rooms for the courses in attendance.

Further information on teaching in the winter semester 2020/21 is expected from the Presidential Board shortly.

Permissible number of participants for tests in A14, W32, V03

The following maximum number of participants for examinations is permitted in the rooms:

A14 0-030 - 18 places
A14 0-031 - 18 places
A14 Lecture hall 1 - 81 seats
A14 Lecture hall 2 - 45 seats
A14 1-112 - 18 seats
A14 1-113 - 18 seats
A14 1-114 - 8 seats
A14 1-115 - 8 seats

V03 0-C001 - 20 places
V03 0-C002 - 38 places
V03 0-C003 - 20 places
V03 0-D001 - 20 places
V03 0-D002 - 38 places
V03 0-D003 - 20 places

W32 0-005 - 32 places
W32 1-112 - 16 places
W32 1-113 - 12 places

Presidential Chair's Faculty and Instructor Survey on the Virtual Semester

The Vice-President for Studies, Teaching and International Affairs invites lecturers to take part in a survey on the digital semester and would like to find out from them how they are coping with the implementation of the digital semester, with the supervision of their students and the changed living and working conditions: What difficulties do they encounter in coping with this new working day without classroom sessions, how were they solved and how do they experience digital teaching?

All these questions are addressed in the teacher survey for the digital semester, which is being conducted by the Department of Studies and Teaching with immediate effect. You can participate in the survey until 26.07.2020 under the following link: https://unizensus.uni-oldenburg.de/qp/l/LehrendeDigitalesSemester.
Dr. Nicola Albrecht and the Internal Evaluation team will be happy to answer your questions (e-mail: evaluatioghxb5n@uzwzfkni-ol86fmsdenbb3juqurg.ovrngdeyja).

Further information on the survey concept, the time schedule and the results available from mid-August can be found on this website: https://uol.de/interne-evaluation.

Learning and studying in the library is possible again

The library will be open for use again from Monday, 29 June. The Central Library at the Haarentor campus is open Monday to Friday from 10. am to 3. pm and the Departmental Library on the Wechloy campus from Monday to Friday from 11. am to 2. pm.
Pre-ordered books can be collected during the opening hours of the Central Library and from 4 pm. to 6 pm.

In order to comply with the distance regulations, the number of visitors is limited: The Central Library Campus Haarentor can accommodate 200 users at a time, the Departmental Library Wechloy 20 users. There are also 40 closed individual workstations (carrels) for students to work in a concentrated manner.
In addition to providing written and telephone answers to questions and order requests, the BIS now also offers an information service at both locations.
Lockers are available in the cafeteria foyer and the library hall for the safe storage of your bags and jackets.
The café-bar is currently still closed.

Handbook for examinations in the A14 building


Finally, the official handbook for examinations in the A14 building as part of the university's special operations is available. The handbook addresses both teachers and students and should be observed.

It is especially important for examiners that Appendices 1 and 2 are handed out to each student with the exam.

The students' contact details are to be collected during the exams.

The handouts have been sent to all teachers and students via the university mailing lists for information purposes.

Students who belong to a risk group, are pregnant or breastfeeding can report this to the examination office. Students can find the corresponding form and further information on the page:  https://uol.de/en/students/exams

Duty to wear masks at the university

In order to protect health, the Presidium has decided on a basic mask obligation, i.e. the wearing of a mouth and nose protector (MNS), on the traffic areas (e.g. entrance areas, corridors, staircases) for all buildings and rentals.

Possible exemptions from the obligation to wear masks for persons with physical or health restrictions are based on the Lower Saxony Ordinance for the Control of the Coronavirus Pandemic.

II. Information for Lecturers of Faculty V

II.I Digital teaching

Expansion of the special operation in the area of apprenticeship

The Executive Committee has passed a resolution to expand the special operations to include teaching.

The resolution opens up the possibility of holding courses with practical parts in attendance in justified exceptional cases. The basis for this is in each case an approved protection and hygiene concept.

Course evaluation will be cancelled in the summer semester 2020: Voluntary evaluation possible

The Presidium has decided that the evaluation of events will not take place this semester. 

In order to enable lecturers to give immediate feedback on their use of digital tools in the respective courses, the University of Oldenburg offers a specifically tailored questionnaire on request. This will be made available as an online questionnaire in Stud.IP in the respective courses. This offer is voluntary and serves exclusively for personal feedback. The procedure is the same as for the online-based course evaluation. The students' feedback gives the teachers the opportunity to adapt and optimize their digitally conducted teaching during the semester. This evaluation is carried out about 4-6 weeks before the end of the course. In addition, a short survey of the students and one of the lecturers is planned at the end of the semester. 
Please register with the Office for Students´Affairs at fkh/gq05.studiengbogdeeyojkanat@uo2ol.dcyhfdeuy6 by 13.05. if you would like to receive feedback on online teaching via a questionnaire in Stud. IP should be obtained for your course. 

Organization of the courses in the summer semester 2020

Each course should take place according to the original semester plan. Rescheduling to a different time during the week or into the semester break and conversion into a block event can only be done in agreement with the Dean of Studies. 
Direct communication with the students within the framework of the event should preferably take place during the scheduled event times so that the students can also participate.
All preparatory and accompanying events for the internships should take place. 
Please pay attention to the workload of your events and keep in mind that the students are also currently suffering from particular burdens.

Information of students by lecturers via Stud. IP

In Stud. IP you have the possibility to enter announcements into the course and to provide information about the learning organisation. A short guide for teachers can be found here.

Creation of digital teaching offers

On the following page you will find some helpful tips and tools for creating materials for digital teaching:

https://wp.uni-oldenburg.de/edidactics/en/covid-19-current-information-about-digital-tools-for-teaching-online/creating-course-materials/

 

Use of Stud.IP for broadcasting live events (BBB)

The Uni-IT carried out a stress test of the video function BigBlueButton (BBB) in Stud.IP. Unfortunately, the system is not suitable for providing live events for a large number of students. As a lecturer, please try to use asynchronous teaching and use the video function only for small groups. Security issues regarding the use of this function are currently being managed by the Presidential Board.

Recording of videos for courses

If you want to use video formats for your teaching, then please differentiate whether the teaching must take place as a video conference (function Meeting in your course) or whether a recording of the contents is more suitable. You can use Studio-Opencast for recording or you can install OBS-Studio locally. You can provide the result in the file area of the event.
E-Didactics offers teachers support for the design of digital teaching.
Information and Contact

Use of rooms for the creation of digital teaching offers

If you as a lecturer want to use lecture halls at the Wechloy location (W01-W04) to record your teaching content, room bookings can be made as usual via the university's room office (raaqbumbii/q7uero7v1j@uol2zrz.dc0vzxe).

For recordings, the contact rules must be observed; ideally, apart from the lecturer, "only" someone else is present in the room for camera work.

 

Results of the survey among the teachers of Faculty V

The results of the survey of the Dean of Studies among faculty members can be found here. The feedback of the Dean of Studies to the Presidential Board can be found here.

II.II Exams

Presidium decision: Paperless examination organisation for teachers from 2020

On 22nd June, the Vice-President for Studies, Teaching and International Affairs wrote a letter on the exclusive use of the online examination administration for examinations, term papers, portfolios and presentations from the summer semester 2020 onwards. This letter was passed by the Presidential Board in accordance with the resolution of 16th June, in order to relieve the workload for all those involved and to simplify procedures.

The Examination Office has compiled information on the online examination administration for you at https://uol.de/studium/papierlos/. The main advantages are time savings, transparency and data security. You will also find a handbook on the website, which explains step by step how to use the online examination administration.

Exams from the winter semester 2019/20

The big traffic jam of re-examinations from the winter semester 2019/20 should now finally be cleared. The Dean's Office of Faculty V has already informed all lecturers about this and has handed over collected exam registrations to the room office. There, the rooms from building A14 will be distributed to appointments so that the examinations can finally be held. The examination dates are fixed for students and lecturers in Stud. IP for students and teachers.

Alternatives for written presence examinations

The paper of university didactics contains information on alternatives for written presence examinations. Current further information on the design of digital teaching can be found at: https://wp.uni-oldenburg.de/edidactics/en/covid-19-current-information-about-digital-tools-for-teaching-online/

Alternatives for presence examinations

The recommendations of the Presidium provide for action:

  1. module examinations which require the presence of students (attendance examinations) shall be replaced by suitable alternative forms of examination as provided for in the General Section of the examination regulations of the respective degree programme The alternative form of the module examination shall be specified in the respective module description.
  2. attendance examinations which cannot be replaced by alternative forms of examination shall be suspended and retaken at the next possible date.
  3. students who are in an ongoing examination procedure with a planned attendance examination shall be examined in an alternative examination form provided for in the General Section of the respective examination regulations. At the student's request, the examination may instead be taken at a later date in the form originally planned.

Urgently necessary examinations in presence

The recommendations of the Presidium provide for action:

Urgently necessary examinations which are directly related to the attainment of a degree (e.g. missing partial examination performance in the final module) can be carried out in attendance, provided that compliance with the currently applicable hygiene measures to avoid the risk of infection is ensured and the examination cannot be implemented in an alternative examination form. The application is to be submitted to the Academic Examination Office by the student or the student himself/herself. The Dean of Studies will decide whether the requirements are met in consultation with the responsible lecturer.

Deviation from forms of examination

If you wish to deviate from one examination form, you must inform the Dean of Studies at fkh/gq05.studiengbogdeeyojkanat@uo2ol.dcyhfdeuy6 as soon as possible of the new examination form together with the module abbreviation and title as well as the examination form to be replaced.

The deviations must be decided by the respective study commissions in order to be able to offer a legally compliant examination.

The next Study Commissions will take place on 29.4.2020. The printed materials must be submitted for dispatch by 21.4. In the case of a later submission (by 27.4.), a decision based on a table proposal would be sought.

III. Information for Students of Faculty V

Course offerings for the winter semester 2020/21

The courses will be offered from mid-September for students in Stud. IP will be visible.

Exams from the winter semester 2019/20

The big traffic jam of re-examinations from the winter semester 2019/20 should now finally be cleared. The Dean's Office of Faculty V has already informed all lecturers about this and has handed over collected exam registrations to the room office. There, the rooms from building A14 will be distributed to appointments so that the examinations can finally be held. The examination dates are fixed for students and lecturers in Stud. IP for students and teachers.

Urgently necessary examinations in presence

The recommendations of the Presidium provide for action:

Urgently necessary examinations which are directly related to the attainment of a degree (e.g. missing partial examination performance in the final module) can be carried out in attendance, provided that compliance with the currently applicable hygiene measures to avoid the risk of infection is ensured and the examination cannot be implemented in an alternative examination form. The application is to be submitted to the Academic Examination Office by the student or the student himself/herself. The Dean of Studies will decide whether the requirements are met in consultation with the responsible lecturer.

Emergency aid programme of the BMBF for students

There are two ways of providing emergency financial aid for students:

Bridging assistance for students: Students can apply for an interest-free loan from the KfW from 8 May until 31 March 2021.  For students from EU Member States who have been living in Germany permanently for less than three years and for students from third countries this will apply from 1 June 2020.

Short-term emergency aid: Application via the Studentenwerke. Unfortunately, we do not yet have any details on how to apply for emergency aid.

 

Electronic oral examinations now possible

The Study Commission of Faculty V has endorsed the recommendations of the Presidential Board. As a result, the Dean of Faculty V made an urgent decision on 05.05.20. The examination office has been informed about this. This means that oral examinations in the teaching units of Faculty V can also be conducted electronically according to the following guidelines.

1) An oral examination may be conducted by means of a video and audio transmission system approved by the university, provided that the person to be examined, all examiners and possible assessors agree to this procedure and the oral examination cannot be replaced by an alternative form of examination. The following systems of image and sound transmission have been approved by the university: DFNconf, Big Blue Button. The approval of further systems is reserved.

2) The examiner must ensure that the examination is conducted properly and that the examination takes place without the aid of unauthorized aids and without the illegal participation of third parties. For this purpose, the examiner must obtain an oral assurance from the candidate at the beginning of the oral examination. This insurance must be documented in the minutes. The examiner must be instructed that conduct in contradiction to the making of the assurance can constitute a serious act of deception within the meaning of the examination regulations and can lead to the final failure of the final examination (cf. § 14 Para. 3 BPO). At the beginning of the oral examination, the examinee must be asked whether he or she agrees to the arrangement of the oral examination by means of video and audio transmission and whether he or she feels that he or she is in a good state of health to be able to take the examination. The answers are to be documented in the minutes. If necessary, a neutral supervisor to be appointed by the university shall be present at the location of the person to be examined to ensure that the examination is conducted properly.

3) In the event of technical problems and/or problems with data transmission that cannot be solved in the short term, the examination shall be cancelled. Such a case shall be deemed to exist in particular if the connection to the person to be examined has been interrupted more than once during the examination. In this case, the examination attempt shall be deemed not to have been made. The reasons leading to the interruption shall be documented in the protocol.

4) The regulations of the respective examination regulations regarding registration and the conduct of oral examinations remain unaffected. The involvement of an assessor (cf. § 7, paragraph 4, p. 1 BPO) may only take place in compliance with the currently valid hygiene regulations or by appointment. Third parties have no right to be admitted as listeners (cf. § 6 para. 5 p. 3 BPO).

5) Compliance with data protection regulations must be ensured. If necessary, the staff unit Data Protection and Information Security Management shall be involved.

Electronic presentations as examination papers are now possible

The Dean of Faculty V has approved the recommendations of the Presidium and made an urgent decision on 05.05.20. The Examination Office has been informed of this. This means that papers can also be conducted electronically as examination administrators in the teaching units of Faculty V according to the following guidelines.

1) The oral examination part of a paper can be accepted by means of a video and audio transmission system approved by the university, provided the person giving the paper agrees to this procedure. The following systems of image and sound transmission have been approved by the university: - DFNconf - BigBlueButton. The approval of further systems is reserved.

2) The lecturer is responsible for ensuring that the lecture is carried out properly, in particular that video recordings of the lecture and discussion are not permitted for copyright and data protection reasons unless all participants agree to the recording.

3) With the consent of all persons involved, the oral part of the lecture may be recorded by the examiner using suitable software for teaching purposes and entered in Stud.IP for the persons involved (see also point 6).

4) In the event of technical problems and/or problems of data transmission which cannot be solved in the short term, the examination paper shall be cancelled. Such a case exists in particular if the connection with the lecturer has been interrupted more than once during the examination. In this case, the examination performance shall be deemed not to have been undertaken. The reasons leading to the interruption must be documented.

5) The regulations of the respective examination regulations for the examination performance paper remain unaffected.

6) Compliance with data protection regulations must be ensured. If necessary, the staff unit Data Protection and Information Security Management is to be involved.

Extensions of deadlines for final papers

Upon informal application by the students to the Academic Examination Office, the processing time for final theses is extended by a maximum of 4 weeks. In addition, an extension of the processing time is possible by giving good reasons (own illness, illness of children to be cared for, care of close relatives, etc.) Rule of thumb: An extension can be made to a maximum of twice the regular processing time.
The Academic Examination Office can be reached at stud1bium@uolnmez.de.

 

 

Central information-event for students in Stud.IP

Under the following event the faculties, the department 3 and the diz provide information for students in the summer semester. There you can deposit or link information via the faculty offices.

https://elearning.uni-oldenburg.de/dispatch.php/course/details?sem_id=556074880cd43283045a5290a9ba3f3b

Webmaster1d (xeniajjzc.jtcur5ixado.garc4s9ia@oxt1uol.de) (Changed: 2020-09-14)