Frequently asked questions Registrar's Office
For personal enquiries please have your student ID or application number ready on hand.
Currently, there may be absences from office hours in the areas of exmatriculation, study certificates, re-registration and leave of absence. Please contact the InfoLine-Studium at 0441-798-2728 in advance.
If your CampusCard is lost or stolen, please immediately notify
- the service desk at +49 (0)441 798-5555 or
- use the card locking feature in Stud.IP under the menu My Profile > CampusCard
Request a new card if necessary. As soon as the new card has been produced, you will be notified via email. If you have specified that you will pick up the card personally at the SSC, bring an ID card or a proxy.
The existing card will then be blocked for all systems.
If a card is found and still works, it can be unlocked so you can continue to use it, unless you already requested a replacement card.
The University of Oldenburg cannot be held liable if you lose your CampusCard.
- Via Stud.IP:
You can change your address details directly under Degree Programme > My studies > My studies (on the left side) > Kontaktdaten
The updated address will be available to Division 3: Student and Academic Affairs (Registrar’s Office, Examinations Office, International Student Office) and the Library. Please make sure that you also inform other institutions of your address change (City of Oldenburg, health insurance, BAföG, etc.).
The following re-registration periods apply:
- 1 - 31 July for the following winter semester
- 15 January - 15 February for the following summer semester
The semester fees are listed here.
If you want to take a leave of absence for the next semester, please do this during the reregistration period. You will then only need to transfer the reduced fee, which you can find here.
If you have received a payment reminder and you have already paid, this could have happened for the following reasons:
- The payment reminders were sent out at the same time your payment was received
- You may have made an error in your enrolment number when transferring the fee
- Technical error
If you receive a payment reminder in error, please contact the Registrar's Office with evidence of your payment (bank statement or transfer confirmation) so that we can resolve this issue quickly.
You can take a leave of absence of up to 3 semesters without reason. If you would like to take a leave of absence beyond this limit, you must provide a justified reason, for which you need to provide evidence.
You must hand in your application for a leave of absence to the Registrar's Office up to four weeks after the start of the lecture period. We recommend submitting your application during the reregistration period so that you do not receive any reminders or be deregistered for not reregistering.
BAFöG recipients must inform the Student Administration and Social Welfare Organisation (Studentenwerk) of their leave of absence at the earliest possible opportunity. During the leave of absence you may not attend courses or sit examinations. If you take an examination during your leave of absence, it will not be accredited. The examination will be considered as not taken! (Exception: examinations sat in another country may be accredited with the agreement of the examination committee).
A leave of absence cannot be taken while writing the bachelor's or master's thesis, as this is a form of assessment. Under these circumstances, a leave of absence will only be granted if an examination is taken while studying abroad. If the last examination is taken one month before the start of the lecture period, you can deregister retrospectively.
Transcripts can be certified by the Registrar's Office (Mr Den1qenis7k Ju35vzilfs (email@example.com)). You can also hand in a copy of the transcript and the original to the InfoDesk in the Student Service Centre. Please bring the copy to be certified and the original document with you.
- Documents from the University of Oldenburg: Up to five copies free of charge, EUR 4 per additional copy.
- Other documents EUR 6 per copy
The original must be printed in the Latin alphabet. We do not certify identity cards, birth certificates, family register entries, etc. Please contact the Bürgeramt or local authorities responsible. You can find more information on certification in this PDF document.