Author Eberhard R. Hilf with some slides from Peter Schirmbacher, director of DINI
Title:
Date of Upload:
in: Berlin 2 Open Access: Steps toward Implementation of the Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities; CERN 12./13.5.2004
Keywords: open access, scientific documents, document server, university libraries, quality assurance, institutional self-archiving
Abstract:: The Certificate of the DINI German Initiative for NetworkInformation as quality filter for institutional professional scientific library document providers is detailed. Minimum standards as well as recommendations are specified for services such as - legal requirements information, - author support, - authenticity and Data integrity, - subject indexing, export of metadata and interfaces, - logs and statistics, - long term availability and stability (at least five years). Certificate is handed out after scrutinely checking by a distributed group of experts. Cooperation is asked for analogous nationally acting institutions in other countries to adopt similar certificates. The envisaged web of certified libraries will boost their visibility and efficiency, as well as research and teaching.
Copyright: all rights by DINI www.dini.de; distribution, download, printout allowed if correctly cited and unchanged.
URL: http://staff.uni-oldenburg.de/eberhard.hilf/vortraege/cern04/index.html (text/html)

DINI German Initiative for Network Information

A Coalition of

University Libraries, Computer + Multimedia Centers,
its societies,
scientists and their societies,
topical National Libraries,
relevant service providers in Germany, such as ISN,
your institution!?

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- Promotion of Open Access scientific information exchange
- Regional Training camps for OA implementation,
- Best practice exchange of University information infrastructure innovation,
Recommendations on eLearning metadata, ePublishing, Copyright, ..
Certificate for Open Access Quality of Service of Scientific Document servers.

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Ways to boost Open Access

Top Down:

Berlin Declaration I

Berlin Implementation Declaration (2003)

Harnad's Declaration of Institutional Commitment (2003) [ DE, FR, and EN]
DINI Quality Certificate of OA providers

Comment by Stevan Harnad: funded research is to be Open Access

cited: Stevan Harnad for the authors (see discussion in American Scientist (2004):
A successful outcome of the Berlin II meeting would be an agreement that Open Access (OA) to journal articles reporting funded research must be provided by funded researchers and institutions. That is *all* that is needed in order to implement the Berlin Declaration.

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Bottom Up:

Global OA Journals
(Physics: 85 by now)

Central OA Archives
(ArXiv since 1991; EHAL of EPS since 2003)

Distributed institutional OA Archives
(OAD-physics: 500.000 docs)

Distributed individual OA self-archiving
(PhysNet of EPS since 1995: 500.000 docs).

So, why worry for a certificate?

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- to assure the quality of service for the authors,
- to make different servers compatible,
- to define a (minimum) standard plus a way to go (recommendation)
- to form networks of proven and defined quality

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The German DINI looks for cooperation with similar organizations of other countries.

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Open Access of Distributed Professional Servers

allows local quality control by author and institution,
allows separation of publishing, refereeing, archiving
needs the implementation of international Standards

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DINI Certificate for Professional OA Servers

Author Support

Minimum:

User support via web, email, phone
Author support of entire publication process

Recommendation:

Curriculum courses
Structured writing courses

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Legal Aspects

Minimum: Operator allowed to

upload document into the OA-repository,
forward to long-term-archiving institution
transfer document to LTA-formats

Recommendation:

Individual rights attached to metadata

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Authenticity and Integrity for Server

Minimum:

Documentation of the technical system
Secure Backup
verifyable acceptance of documents

Recommendation:

SSL certification

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Authenticity and Integrity of Documents

Minimum:

Persistent Identifier
New versions get own identifier
Archiving of originally handed in file

Recommendation:

Advanced Digital Signature

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Indexing

Minimum:

Availability of defined policy;
keywords extraction and classification

Recommendation:

Keywords in english
Abstracts in German and English

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Export of Metadata

Minimum:

Free (unqualified) Dublin Core

Recommendation:

Qualified DC Metadata; technical and/or archival metadata

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Interfaces

Minimum:

User interface to the web repository
OAI PMH 2.0

Recommendation:

Exchange of complex metata schemata
Webservice interface (e.g. SOAP)
Z39.50

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Logs and Statistics

Minimum:

Webserver Access

Recommendation:

Document access

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Long Term availability

Minimum:

At least 5 years;
persistent connection of metadata and documents

Recommendation:

Long Term Archiving Agreement with National Library.

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Application by web-form
Evaluation by two experts
DINI-Certificate-logo on Server's homepage.
A fee is charged (50,- to 250,- Euro)

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OA needs professional services:

The ISN Institute for Science Networking GmbH

develops exclusively services for the realization of professional OA Science Institution servers

- Workflow (e.g. GAP)
- Retrieval (e.g. GSI OA document retrieval system)

Exclusively Open Software to be operated by the customer institution.

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DINI Certificate to download:
www.dini.de/zertifikat/dini_certificate.pdf

Contact:

- search by google for hilf
or

the DINI office www.dini.de at gs@dini.de

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Stevan Harnad's opinion for the meeting

(in: American Scientist 10.5.2004)


As I alas cannot attend the Berlin-2 conference at CERN on May 12,
http://www.zim.mpg.de/openaccess-cern/
I can only skywrite my hopes as to the outcome:

A successful outcome would be an agreement that Open Access (OA) to journal articles reporting funded research must be provided by funded researchers and institutions. That is *all* that is needed in order to implement the Berlin Declaration.

Any further stipulations or partiality as to *how* that OA is provided will only
handicap and hamstring the implementation phase and diminish or even block its
success. The options (OA journals, OA self-archiving, copyright retention,
subsidising OA journal publication costs) can be mapped out, but they must *not*
be mandated.

The *only* thing that needs to be mandatory is OA *provision* (for funded
research). The rest all follows naturally from that where needed, on a
case by case basis.

It is *not* necessary to mandate copyright retention. That is one of the
*options* for OA provision. If we directly mandate copyright retention
we simply add more needless obstacles and handicaps, forcing all authors
into needless conflict with their publishers and forcing all institutions
into needless conflict with their authors.

Just leave it to authors and their institutions which of the OA options
they use to provide OA in each case (having listed all the options for
them)! But don't mandate any specific option.

    If you have a suitable OA journal to publish in, fine. But you are
    not required to do so; you are only required to provide OA.

    If you are able to retain copyright, that's fine. But you are not
    required to do so; you are only required to provide OA.

    If your institution can help fund OA journal publishing, that's
    fine. But it is not required to do so; it is only required to
    provide OA.

Eighty-three percent of journals already give their green light to OA
provision via self-archiving. Why would we want to make copyright-retention
into a gratuitous further conflict between author and publisher when it is *not
necessary* in order to provide OA for 83% of journals?

Harnad slide 2

I very much hope that those attending the CERN meeting will see that it
is far more promising for OA provision if the implementation strategy
is a realistic one, not one bit more demanding than it needs to be in
order to generate 100% OA.

a. mandate OA provision
b. Specify the 2 routes: publishing article in OA journal or publishing it in TA journal and self-archiving it in an OA archive
c. Recommend copyright retention where possible
d. Recommend covering OA journal publishing costs where possible
Don't impose any particular option: just OA provision.

That's exactly what the Institutional Commitment calls for: no more, no less: Institutional Commitment

And that's exactly what is needed -- no more, no less -- to implement
the Berlin Declaration: Swan & Brown (2004)

    "asked authors to say how they would feel if their employer or funding
    body required them to deposit copies of their published articles in
    one or more... repositories. The vast majority... said they would do
    so willingly."

Swan, A. & Brown, S.N. (2004) JISC/OSI Journal Authors Survey Report. JISCOA report and Harnad: ''What Provosts Need to Mandate''

Stevan Harnad

DINI German Initiative for Network Information

DINI Activities

Ways to boost Open Access

Author Support

Legal Aspects

Authenticity and Integrity for Server

Authenticity and Integrity of Documents

Indexing

Export of Metadata

Interfaces

Logs and Statistics

Long Term availability

Operation of the DINI Certificate

The ISN Institute for Science Networking GmbH

Stevan Harnad's opinion for the meeting