Application web portals
Application web portals
The University of Oldenburg has decided to implement a web-based software for application and professorial appointment procedures. In the course of 2023, the gradual connection of the organizational units for job applications regarding technical and administrative staff as well as professorial appointment procedures will begin. Pilot processes with selected units will take place in advance.
Two separate portals will be set up for job applications and professorial appointment procedures. In future, not only will applicants be able to apply for positions online, but the committees will also be able to access the application documents and work digitally in the portal.
What does the portal contain?
The entire job application or professorial appointment process is mapped on the portal - from the application to the appointment proposal.
- Applicants submit their complete application data and can keep track of the status of the procedure via the portal.
- The committee receives the application documents and additional procedural information via the portal.
- Communication with the applicants usually happens via the portal.
What are the advantages of an application portal?
Process optimisation
The procedure is supported by automated processes and ensures that work is made easier.
Time saving
Data is available immediately. Manual production of synopses and evaluations is no longer necessary.
Save procedures and quality assurance
Standardised procedures and templates ensure the collection of precise data from applicants. Applicants receive an automated insight into the status of the application process.
How do I apply via the portal?
In the advertisement text you will find a link to apply. After a short registration, the application form opens where you can enter your data and upload additional documents.
The application form contains also more information on how to fill out the form and on the procedure itself.
Are there special aspects regarding in-house applications?
We kindly ask in-house applicants to register with a private e-mail address.
The official e-mail address of the UOL is reserved for the participation in an appointment committee.
Do I receive notifications via the portal?
All communication (possible invitations to hearings/interviews, rejections, etc.) is usually handled via the portal. When you receive a new message, you will be informed by a system message sent to your e-mail address. Please ensure that you enter your registration data in full for communication purposes.
How can I follow the status of the procedure?
Applicants can follow the status of the procedure by logging in to the portal. The current status of the procedure is automatically displayed in the user account.
How do I get access to the portal?
To participate in the appointment procedure, you will receive an invitation e-mail with a link to register in the portal.
Members of the UOL can log in via the button “Appointment Committee (Uni-Login)". You can find additional instructions here.
As an external members/reviewer you can register with your e-mail address and a password of your choice. For further details, please also refer to the invitation e-mail.
We recommend that you bookmark the link to the portal in your browser for the duration of the procedure.
What does the portal look like for me as a committee member or reviewer?
For your orientation about the functions of the web application portal, we have created a video. Please contact your administrators for further explanations.
