Recognition of Examinations
Current waiting period: approx. 10 weeks
Please refrain from sending status enquiries by email during this period. If you have any questions, please contact us in person or by telephone.
Before you contact us
Please read through our website and in particular our FAQ before contacting us.
When contacting us by telephone, please also have your Student ID number (if already registered at our university) ready.
Recognition explained in the video
This video is part of the series "Explanatory videos for starting your studies" and was created by the Central Student and Career Counselling Service as part of the Participate@UOL project.
Recognition of Examinations
You can submit an application for recognition if you
- have come to the University of Oldenburg from another place of study;
- have switched between programmes at the University of Oldenburg (e.g. your combination of subjects);
- have completed components abroad.
Please note that recognition can only take place after you have enrolled at the University of Oldenburg.
New e-mail address
Since 7 May, the Recognition team has a new e-mail address:
Please send your documents to this address from now on.
Note Service enquiry number
When you write to the Recognition team, you will automatically receive a reply with a service enquiry number in the subject line.
Background: We use a ticket system. Every new email without an existing number creates a new ticket, which can significantly delay the processing of your request.
Overview of the Recognition procedure
Step 1: Preparation
We recommend that you make use of the following counselling services to prepare your application, especially if you are changing universities or going abroad:
1. Counselling by the Recognition Team of the Academic Examination Office:
- Information on the application process and clarification of open questions
- Explanation of the formal requirements
- Non-binding assessment of recognition options
- Support with the application process and module allocation
2. Counselling by the subject representatives:
You can seek advice in advance from the subject representatives about the possibility of recognition in terms of content. We recommend using the counselling form for documentation purposes.
Step 1 of 6
Step 2: Filling the Application forms
After the counselling session, it's time to submit your application. To do this, fill out the appropriate form for your subject or degree programme. Depending on your degree objective, different attachments must be included.
Bachelor:
- Application for recognition,
- Attachment for the subject / degree programme or for the professionalisation area.
Master's: Application for recognition (already includes the annex)
Submit your signed application together with the relevant verified evidence (grade transcript, certificate, transcript of records, counselling form or documentation, learning agreement, etc.) via your university email address to .
If module descriptions are available, please provide a link to the source or attach them as an extra file.
Step 2 of 6
Step 3: Waiting period
You will receive a confirmation that we received your application from us, in which we will inform you of the time required until processing. The waiting time depends on the current volume of applications. We process all applications in chronological order of receipt.
Step 3 of 6
Step 4: Formal Examination
As soon as it is your application's turn, it will be processed by the Recognition team. The following will be checked:
- The completeness of the documents,
- fulfilment of the legal framework conditions
- the formal criteria (e.g. credit points, level, etc.)
- the conversion of grades and, if applicable, credit points,
- if necessary, the adjustment of your application.
After successful processing, we will send your application with all documents to the relevant subject representatives for a decision.
Step 4 of 6
Step 5: Review by the subject representative
The subject representation examines the application and all documents, with a particular focus on the assessment of the content of the submitted achievements. In addition to the workload (credit points), the learning outcomes and the skills acquired as a result, the level of study (e.g. Bachelor's or Master's), the profile of the study programme and the quality of the original institution are also taken into account in the assessment.
The departmental representatives will then decide your application and inform the Recognition Team of the outcome.
Step 5 of 6
Step 6: Notification of the Results
The subject representatives will send the decision on your application for recognition to the Recognition Team. We will then implement this decision.
If the decision is favourable ...
- ... we will enter the recognition in your grade account, which can be viewed via StudIP.
- ... we will mark the recognition to make it comprehensible for third parties (S = study achievement, A = study abroad, Ü = transfer from another UOL degree programme).
- ... you will then receive an e-mail from us informing you that your case has been finalised.
If the decision is negative ...
- ... we will record the requested module as rejected. This can be recognised in the grade overview in StudIP: the module is crossed out and the column ‘KP’ reads ‘Credit application rejected’.
- ... you will receive an e-mail from us informing you of the result.
- ... you will also receive a letter of rejection by post stating the reasons for the rejection.
Step 6 of 6
After a rejection
In the event of a rejection that you have questions about or that you cannot understand, we recommend that you first contact the Recognition team in person during our office hours. We will be happy to explain the process and the decision made by the specialised representative body.