Employee Survey 2024
Employee Survey 2024
The Presidential Board would like to gain an overview of the work situation at the University of Oldenburg with a regular survey. In May, all employees were therefore invited to share their perspectives on their work experience using a questionnaire specially developed for the University of Oldenburg. A total of 1441 employees took part - this corresponds to 49,6 % of the staff.
The results of the survey that are available now can be used as an impulse for joint considerations in all areas of work. On the basis of these results, changes can be made to ensure that the university continues to perform well and offers good working conditions.
Conducting the survey
The objective of the survey
The Presidential Board of the University of Oldenburg would like to use the survey to gain an overview of the work situation of all employees. The aim is to identify needs, potentials and risks for the design of good and health-promoting working conditions at the University of Oldenburg. The employee survey is to be repeated at regular intervals.
What subjects are covered by the questionnaire?
The questionnaire is divided into a general section and a separate section for people with management responsibility and teaching activities.
In the first section, questions are asked about the general work situation at the university. For example, questions are asked about the organization of work and working conditions, the culture of cooperation within the team or with the supervisor, as well as job satisfaction and well-being at work.
The second section is aimed at lecturers. In the context of lecturing activities, questions are asked about the general conditions, motivation in lecturing and course evaluation. In addition, questions are asked about general working conditions in research and lecturing as well as the topics of digitalization and AI.
In the third section, people with management responsibility are asked about their management activities and their satisfaction with the work within their team.
What is the survey's target audience?
All employees of the University of Oldenburg are invited to participate in the survey. That includes all staff, both academic and administrative, from all areas of work and status groups.
The survey focuses on factors of each work situation (e.g. compatibility, cooperation and communication, leadership role). In addition, differences and similarities between the various staff groups will be examined.
How do you ensure privacy?
Participation in the survey is of course voluntary. All information provided will be treated confidentially. This means that all questionnaires are anonymised as far as possible after completion of the survey. Subsequent evaluations are carried out in aggregated form only.
The raw data from the survey will be stored on the university's own servers. The data will not be transferred to any third parties. The procedure and all the necessary technical and organisational measures have been agreed on with the data protection officer of the University of Oldenburg. For more information, see the privacy statement preceding the survey.
How and when will the survey take place?
The survey will run from 21 May 2024 to 14 June 2024. Between these dates, the survey can be started, paused and completed at any time. The information will be gathered using QuestorPro software, and handled by the Internal Surveys team of the Study and Teaching Unit (uol.de/interne-evaluation).
The link you received by email will take you to the questionnaire. You can ask for the link to be resent to you at beschaeftigtenbefragung@uol.de.
How long does it take to complete the survey?
It should take about 15 minutes to answer all the questions.
How are the questions and answers set up?
Most of the questions offer a choice between four possible answers designed to let you accurately describe your current situation. (For example, ranging from "fully applicable” to "not applicable at all”.) In addition, you can use the free text fields (with unlimited characters) to further clarify your answers and let us know of any ideas or suggestions you may have regarding the development of optimal working conditions for the future at the University of Oldenburg.
Most questions give the option of N/A so you that can opt out of a question. If you cannot or do not wish to give an answer, simply tick this field or skip the question.
Entries in the free text field must not be traceable to individual persons.
Is it possible to pause or discontinue the survey?
Yes, it is. If you need to pause the survey, you can resume it later on from where you left off. To do this, click on the "Continue later" button in the survey. This creates a link you can copy or save to continue the survey when you have the time. Before finally submitting the survey, you are free to stop participating at any time without giving reasons.
Editing is possible until you finally complete and submit the survey. You cannot delete data after submitting the survey, as the entries will be anonymised.
Evaluation and publication of the results
The data will be evaluated by the Internal Surveys team. Based on the data, an overall report will be drawn up on the results and detailed evaluations will be made with regard to specific framework conditions (e.g. according to areas within the university).
The free text field entries will be summarised and categorised in such a way that it is not possible to trace the respondent or any other individual referred to.
Demographic details (e.g. regarding age or gender) will be used to investigate differences in subgroups when the data is evaluated. It will be examined whether certain outcomes are linked to specific framework conditions (such as area of work, part-time employment) or are present for all respondents.
Based on experience, we expect the evaluation of the survey to take several weeks. As soon as the evaluation is completed, an overall report on the survey will be published on the internet at https://uol.de/en/employees/employee-survey-2024. We will keep you informed about this and further proceedings regarding the survey results.