Information about the data processor

Name and contact details of the responsible party
Carl von Ossietzky Universität Oldenburg
Ammerländer Heerstr. 114-118
26129 Oldenburg
Telephone: 0441-798-0

Contact
Carl von Ossietzky Universität Oldenburg
Department 3 – Student and Academic Affairs
Central Student and Career Counselling Service
Ammerländer Heerstraße 114-118
26129 Oldenburg

E-Mail:
 

Data protection officer
Carl von Ossietzky Universität Oldenburg
The Data Protection Officer
Ammerländer Heerstr. 114-118
26129 Oldenburg

E-Mail:
Telephone:: 0441-798 4196
Website: uol.de/datenschutz/

Processing framework

Duration for which personal data is stored
Personal data of former university members is collected at the end of their affiliation with the university, in particular after de-registration, and stored until further notice or until deletion at the request of the data subject.

Personal data of student participants in the mentoring programme is collected when they apply for the programme and stored until further notice or until deletion at the request of the data subject. Student members of the university become former members of the university upon de-registration.

Categories of personal data that are processed
For the alumni programme in general:

• Personendaten
• Kontaktdaten
• Angaben zum Studium
• Angaben zur beruflichen Tätigkeit
• Angaben zu etwaiger Studienförderung

Für die Alumni-Plattform OldenburgConnect:

• Personal details
• Contact details
• Details of studies
• Details of professional activity
• Details of any student grants

For the mentoring programme:

• Personal details
• Contact details
• Information on language skills and nationality
• Information on studies
• Information on support needs through mentoring

Purpose for which personal data is processed and scope of processing
The purpose of data collection within the alumni programme is to maintain contact with former members, in particular graduates, of Carl von Ossietzky University Oldenburg.

The purpose of data collection within the framework of the alumni platform is to enable the use of the platform's services and functions, which work with data provided by alumni, in order to facilitate contact between former and current members of Carl von Ossietzky University Oldenburg.

The purpose of data collection within the framework of the mentoring programme is to match current and former members of the Carl von Ossietzky University of Oldenburg according to specific criteria in order to establish mentoring relationships.

Legal basis for processing
The collection and processing of personal data within the framework of the alumni programme of Carl von Ossietzky University Oldenburg is based on Art. 6 (1) (e) GDPR in conjunction with § 3 NDSG and § 17 NHG.

The collection and processing of personal data within the framework of the mentoring programme is carried out in accordance with Art. 6 (1) (a) GDPR (consent).

Provision of data
The provision of personal data is necessary for the conclusion of a contract.

Consequences of not providing data
Without the provision of data, admission to the active alumni network or the mentoring programme of the Carl von Ossietzky University of Oldenburg alumni programme is not possible.

Disclosure and foreign connection
Personal data is not passed on to third parties. However, within the framework of the contract processing relationship with the service provider Graduway (operation of the alumni platform), Graduway and its subcontractors have access to personal data within the scope of the respective services provided. The University has regulated and agreed this and the obligation of service providers and subcontractors to comply with the provisions of the EU General Data Protection Regulation (GDPR) in a so-called data processing agreement (Art. 28 GDPR) with Graduway. This applies in particular to compliance with the provisions of Art. 44 ff. GDPR.

Graduway's subcontractors include Amazon Web Services (based in Germany), Google Cloud Platform (Belgium), Sendgrid, Inc. (United States) and companies from the Graduway Group (United Kingdom, United States, Israel).

Your rights as a consenting party
As a data subject, you have the following rights:

• You may request information about your stored personal data at any time free of charge.
• If incorrect personal data about you is stored, you may request its correction at any time.
• You may request the deletion of your personal data at any time.
• You may request the restriction of the processing of your personal data at any time.
• You may object to the processing of your personal data at any time.
• You have the right to receive the personal data concerning you in a commonly used and machine-readable format and to transmit it to another controller (right to data portability).
• You may revoke any consent you have given at any time with effect for the future, without affecting the lawfulness of the processing carried out on the basis of the consent until revocation.
• If you believe that the processing of your personal data violates data protection regulations, please contact the data protection officer. Irrespective of this, you have the right to lodge a complaint with the competent supervisory authority. The competent supervisory authority is: