With the introduction of the CampusCard as a staff ID card, student and academic assistants are also required to participate in the electronic time recording system.

To log in to time recording, please use the employee account you were assigned at the start of your employment.

For data protection reasons, time recording may only be accessed via the university network.

You can download the VPN client here: uol.de/itdienste/services/netzzugang

No. A 5-day week is automatically set up for you, but how you work and enter your hours is up to you.

You are personally responsible for recording your agreed working hours completely and correctly.

Please note that you should add working hours/reasons for absence in good time before your departure date. After leaving, access to the time recording system is no longer possible.

Your supervisors are responsible for ensuring that all auxiliary staff perform the agreed work and that working time regulations are observed. They may ask auxiliary staff to present their monthly journals. In the event of an inspection by Customs, Division 1 administrators may provide printouts of the required monthly journals for Customs.

You will only receive one CampusCard as your staff card. The CampusCard offers the following features:

• Personal staff card
• Electronic time recording
• Printing/copying/scanning for university purposes

In addition, you can use the following features:

• "Private" printing/copying/scanning (multifunction printer in the library)
• Payment function with the electronic purse at the Studentenwerk acceptance points as well as the library (fees/charges, print/copy jobs)
• Locking device for lockers
• Library card (optional) 

If you have several jobs, you can use printing cards to account for the use of the multifunction printers in a differentiated manner via different financial and cost centers. 

You can enter your different times in the time recording system and make a note in the comments field which job these times relate to.

Unlike employees in administration and technology, student and research assistants may record their working hours on Saturday without a special request.

You have up to six weeks to enter your working hours. After this period, please contact servicezeiterfassung@uni-oldenburg.de

Select the reason "Holidays" under "Reasons for absence" and enter the corresponding times. For the number of holiday hours available to you, see your employment contract. They cannot be displayed on the time recording screen. However, the holiday hours you take are evaluated and recorded in the holiday statistics overview.

Under "Reasons for absence", select "Illness" and enter the corresponding data.

If your CampusCard has been stolen or lost, please block it immediately and then apply for a replacement card.

You can block your card and request a replacement in your Stud.IP profile. Select Profile > CampusCard.

The replacement card will be sent to your home address. In urgent cases, you can arrange to pick it up in person. In this case, please contact dienstausweis@uol.de before requesting a replacement card.

Please see the information on paying out/refunding remaining credit by Studentenwerk Oldenburg.

If your name has changed, please notify your contact in Division 1 - Personnel/Organization immediately by email using the Change notificationform. 

In order for your updated staff card to be created, your previous card must be blocked. The associated features will no longer be available to you until you receive a new staff card.

If you do not want the card to be blocked automatically, please tell Division 1 when you request the change. You will then be notified when the change is entered in SAP. You can then apply for a replacement card at your convenience via Stud.IP at Profile > CampusCard.

The new staff card will be sent by post to your home address. In urgent cases, you can arrange to pick it up in person. In this case, please contact dienstausweis@uol.de before applying for the new staff card.

Before requesting a new ID card, please read the information on paying out/refunding remaining credit by the Studentenwerk Oldenburg.

If your name has changed, please notify your contact in Division 1 - Personnel/Organization immediately by email using the Change notificationform. 

In case of a technical or mechanical defect, contact the service desk or IT support in the library first. A technical defect can be read out there and possibly repaired.

If there is no technical defect, please contact dienstausweis@uol.de. If the card is defective, please request a replacement card.

If your staff card is lost or defective, you can apply for a replacement card in Stud.IP under Profile > CampusCard. To do this, you must first block your staff card, also under Stud.IP.

Before you block your ID card, please see the information on paying out/refunding remaining credit by the Studentenwerk Oldenburg.

After the end of your employment period, your staff card/CampusCard will be disabled automatically. The staff card remains with you.

Once you have rejoined, you may reactivate your staff card at a validation device if you wish to use the cash card feature. All other functions will be reactivated automatically.

If your previous staff card is no longer available when you rejoin, you will receive a new one.

Before you leave, please see the information on paying out/refunding remaining credit by the Studentenwerk Oldenburg.

Upon termination of your employment, the functions of the staff card will no longer be available to you. You may no longer use the card.

Before you leave, please see the information on paying out/refunding remaining credit by the Studentenwerk Oldenburg.

Upon termination of employment, you will no longer be able to use the printing card functionality.

If you have questions about time recording, contact servicezeiterfassung@uol.de.

Electronic access is operated via Dienstausweis (staff ID card) or Zutrittsausweis (access pass), for certain areas you will still need a chip card.

Access rights are requested at Division 4 with the "Electronic access rights request form".

For further information please read the "Information and terms of use for keys and electronic access passes".

So-called "access passes" can be issued to external service providers and lecturers, for example. They replace the red chips. Access passes look similar to the other CampusCards at the University of Oldenburg but their function is limited to allowing electronic access.

Access passes can be requested at Division 4.

If data re. your card has changed or if the access pass has been lost or was stolen, please contact Dezernat 4 - Gebäudemanagement (zutrittsberechtigung@uol.de), stating the CampusCard ID of the access pass concerned.

Please note the information on data protection.

For job-related copying, printing, and scanning using your staff ID card multifunction printers are available across all university locations including the library. Billing is handled via the respective cost and fund center stored on the card. Starting from mid-September 2021, the multifunction printers will switch to being operated with the CampusCard. For more information, please consult the respective IT Services website (German only).

For private copying, printing and scanning, which is only possible in the library and is charged via the electronic wallet (“Geldbörsenfunktion”) of the CampusCard, you will find further information on the websites of the BIS.

You will need a print card if:

• You want to print across different cost/finance centers, e.g., in a third-party funded project,
• you do not have a staff ID card, e.g. as an external lecturer, but you still want to use the print, copy, scan function.

If you have multiple employments at the university and/or need to charge print jobs to different cost/fund centres, you will need a print card ("Printkarte"). Please request this additional card via the "Application for a print card" at Division 1. 

Print cards look similar to the other CampusCards at the University of Oldenburg but their function is limited to allowing job-related printing, copying and scanning. Print cards can also be used at the multifunction printers in the library.

Print cards are issued to

• Employees, if printing/copying is to be billed via cost and financial centers other than the one stored on the staff ID card,
• other persons not employed by the university, e.g. external lecturers, emeritus professors, hospital employees, who nevertheless need to be able to print/copy via university cost and financial centers at the request of a unit.

A separate print card must be used for each additional cost/finance centre.
Print cards can be requested at Division 1 via the "Application for a print card".
The "Information and terms of use for print cards" apply. 

Please also note the information on data protection.

You place your staff ID card in front of the reader of the Studentenwerk Oldenburg or the library for the duration of the payment process. The amount is then deducted contactlessly from the credit on your CampusCard’s chip.

You can make cashless payments with the CampusCard at all Studentenwerk acceptance points (e.g. in the dining halls and cafeterias). You will also still be able to pay cash there.

In the library, all payments - for fees and charges as well as for private copies and printouts - can only be settled with the CampusCard.

The current balance of your electronic wallet is displayed at the cash desks of the Studentenwerk Oldenburg and at all CampusCard top-up machines.

Before you block your staff ID card or have it blocked, have your credit paid out, if possible. According to the Studentenwerk's General Terms of Use for the payment function of the CampusCard, the following applies:

• As long as your staff ID card is active (i.e., not blocked), you can have your balance paid out in cash at any time at a Studentenwerk cafeteria cashier by presenting your card.
• If your staff ID card is blocked, you may request a refund of remaining credit from the Studentenwerk Oldenburg. The relevant form will be provided here shortly. Refunds are currently made by bank transfer.
• As a rule, you are only entitled to a refund of your remaining electronic wallet balance at the Studentenwerk Oldenburg if are able to present your card.
• If your staff ID card has been stolen or lost, the Studentenwerk will generally not refund any remaining balance.

If you have any questions regarding payment or refund of credit, please contact the Studentenwerk Oldenburg directly: campuscard@sw-ol.de

The functions of the library card can be transferred to your staff ID card if you wish. Please see the Library and Information System (BIS) web pages for details.