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CampusCard – Staff ID Card

Come September 2021, the CampusCard will be issued to all university employees. It will be your staff ID card and comes equipped with several functions, among them the use of the multifunction printers, access to buildings and electronic time tracking. For more information, please read the following FAQs.

Information re. the transition to CampusCard

Electronic access - switch to CampusCard is underway
The devices for electronic access are currently being converted to operation via CampusCard.  

Printing / copying / scanning via CampusCard
The University's fleet of multifunction devices has been upgraded. All new devices are operated via CampusCard (staff ID card or print card).

Electronic time tracking now only via CampusCard Staff ID
Effect of immediately, all terminals for electronic time tracking can only be operated with your CampusCard staff ID card. 

All devices operated by CampusCard are marked by a "CampusCard" sticker!

Transition phase and general information

Which functions does the CampusCard staff ID combine?

Your staff ID card replaces the green or black chips that have so far been used for electronic time tracking, access to buildings and use of the multifunction printers.

The CampusCard is used for these applications:

  • Personal staff ID card
  • Electronic time tracking
  • Access authorisation for buildings or rooms
  • Job-related printing/copying/scanning (multifunction printers on campus)
  • Personal printing/ copying/ scanning (multifunction printers in the library)
  • Electronic wallet / Payment feature at the Studentenwerk acceptance points as well as in the library  (all fees and charges, incl. printing / copying)
  • Locking device for lockers and wardrobes
  • Library card (optional)

Blue chips are replaced by print cards.
Red chips are replaced by access passes.

What data is stored on the staff ID card?

Visible information (printed onto the card)

  • Designation “Dienstausweis” and abbreviation "D”
  • First name, last name, academic degrees (Prof. and Dr. only)
  • CampusCard ID (8 digits)
  • Card serial number (17 digits)
  • A barcode and number that may be employed as a library card number if registered by the user

Information that can be read electronically (stored on the card)

  • CampusCard ID (8 digits)
  • Card serial number (17 digits)
  • Library number (for registered users)
  • Number for the so-called Electronic Wallet (“Elektronische Geldbörse”) of the Studentenwerk Oldenburg for cashless offline payments and, in case of using the Wallet function, the current credit amount
  •  the card type as personal identification number (here: 02 employees, needed for payment function at SWO acceptance points)
  • the locker authorization (electronic key)
  • separate number for electronic time tracking
  •  separate number for access control
  • separate number for the copy / print / scan function.

The configuration of the data ensures that only information which is required for the function currently in use can be accessed. For more details, please refer to the information on data protection (German only).

Who will receive the new CampusCard as staff ID card, how and when?

The CampusCard as the new staff ID card will be introduced in autumn 2021 and issued to the following groups of people:

  • university employees,
  • trainees/apprentices,
  • those participating in a voluntary academic year (FWJ) at UOL.

If you are already a university employee, the staff ID card will be sent to your private address free of charge and with no additional activity from your end. In exceptional cases, it may also be handed out directly at Division 1.

If you are a new hire, the staff ID card will be made available to you by the time you begin your employment and will usually be handed out to you in person upon signing your employment contract.

If you otherwise associated with the University, for example as an emeritus, an adjunct/visiting lecturer (“Lehrbeauftragte*r”) or a guest lecturer (“Gastdozent*in”), you will likely receive a CampusCard in 2022. In the interim, print cards ("Printkarten") and/or access passes (“Zutrittsausweise”) can be issued upon request.

When is the staff ID card valid?

Your staff ID card is valid from the first day to the last day of your employment at the University of Oldenburg. You will thus use the card for the entire duration of your contract. You do not need to validate or personalize the card separately before using it for the first time.

In case data re. your employment changes, e.g. the end of your contract, the information on your staff ID card's chip may have to be updated by a so-called "validation". You will receive a separate notice by e-mail to inform you of this. If necessary, please use the validation devices in the Haarentor cafeteria foyer or in the Wechloy foyer. 

I have multiple employment relationships at the university. Will I receive multiple CampusCards?

You will receive only one personal staff ID card (“Dienstausweis”) and use it for these functions. For each additional employment contract and/or in case you need to use the multifunction printers across multiple financial and cost centres, you will be able to request a print card with Division 1.

What happens to the chip that I have so far been using for electronic time tracking, access authorisation and/or printing/copying?

For the period of the changeover you will still need your chip , especially for electronic access to buildings and rooms.

Please continue to carry your chip with you for the time being!

At the top of this website, we will keep you informed about the changeover steps.
In addition, we will inform you by e-mail as soon as access to the building in which your workplace is located works via CampusCard.

You are sure that the changeover has been completed for your area?
Hand in your chip at the service point in the Haarentor cafeteria foyer or at the Wechloy service point.

What changes re. access authorisation when switching from chip to CampusCard?

The access authorisation check as such remains the same, only the medium changes.

Switching to the CampusCard will take place on a building-by-building basis. The detailed schedule for this will be announced ahead of time by email.

For doors with offline components, the access function on the CampusCard must be activated once every 24 hours. The corresponding activation devices are usually located next to the time tracking devices.

How do I best keep my staff ID card?

Please avoid all mechanical stress on the card!

Do not hole punch your CampusCard!

Please claim your protective cover and card fastener free of charge at the Campus Haarentor and Campus Wechloy service points(https://uol.de/dezernat4/servicepoint) - you only need to show your card.

How does electronic time tracking work with the staff ID card?

For clocking in or out at the time tracking terminals, place your staff ID card in front of the reading field, just like you did with the chip.

Further information on time tracking can be found in the Bedienungsanleitung zur elektronischen Zeiterfassung (German only).

Renewal, replacement, return

I have lost my CampusCard or it was stolen. What do I do?

If your CampusCard has been stolen or you have lost it, you must first immediately block the card and then apply for a replacement card.

The function for blocking as well as requesting a replacement card work via self-service in Stud.IP. You will find it under Profile > CampusCard.

The replacement card will then be sent to your home address.

Please note the information on the Payment or refund of Electronic Wallet credit by the Studentenwerk Oldenburg.

My details have changed (name or title). What do I do?

If your name or title has changed, please inform Division 1 - Personnel/Organisation using the "Anzeige einer Veränderung".

Your new staff ID card will be sent by post to your home address.

In order for your this new and updated staff ID card to be created, your previous card must be blocked. The staff ID card functions will not be available to you in the meantime.

Before you order a new staff ID card, please note the information on the Payment or refund of Electronic Wallet credit by the Studentenwerk Oldenburg.

My CampusCard is defective. What do I do?

In the event of a technical or mechanical defect, first contact the University's servicedesk electronically or the IT Helpdesk in the library, where a technical defect can be read out on the spot and possibly repaired.

If the defect cannot be repaired, please request a replacement card.

 

How do I apply for a replacement card?

If your staff ID card is lost or defective, you will be able to request a replacement card in Stud.IP under the menu item Profile > CampusCard.

What happens to my CampusCard when my contract expires?

Upon expiration of your employment contract, you must return your staff ID card to the university, just like your keys, for example. You may not use the card further. All of its functions will be blocked. Please return your service card to Division 1.

Before your contract has expired and you return your card, please note the information on the payment or refund of Electronic Wallet credit by the Studentenwerk Oldenburg.

About the functions of the CampusCard

Personal staff ID card

The staff ID card identifies you as an employee of the University of Oldenburg.
Your photograph is not printed on the staff ID card.

Electronic time tracking

Accessing buildings and rooms

What happens to the chip that I have so far been using for electronic time tracking, access authorisation and/or printing/copying?

For the period of the changeover you will still need your chip , especially for electronic access to buildings and rooms.

Please continue to carry your chip with you for the time being!

At the top of this website, we will keep you informed about the changeover steps.
In addition, we will inform you by e-mail as soon as access to the building in which your workplace is located works via CampusCard.

You are sure that the changeover has been completed for your area?
Hand in your chip at the service point in the Haarentor cafeteria foyer or at the Wechloy service point.

Access passes (Zutrittsausweise)

So-called "access passes" can be issued to external service providers and lecturers, for example. They replace the red chips. Access passes look similar to the other CampusCards at the University of Oldenburg but their function is limited to allowing electronic access.

Access passes can be requested at Division 4.

If data re. your card has changed or if the access pass has been lost or was stolen, please contact Dezernat 4 - Gebäudemanagement (), stating the CampusCard ID of the access pass concerned.

Please note the information on data protection.

Copying, printing, scanning

How does copying/printing/scanning work with my staff ID card?

The authorisation at the multifunction printers remains the same, only the medium changes from chip to CampusCard.

For job-related copying, printing, and scanning using your staff ID card multifunction printers are available across all university locations including the library. Billing is handled via the respective cost and fund center stored on the card. Starting from mid-September 2021, the multifunction printers will switch to being operated with the CampusCard. For more information, please consult the respective IT Services website (German only).

For private copying, printing and scanning, which is only possible in the library and is charged via the electronic wallet (“Geldbörsenfunktion”) of the CampusCard, you will find further information on the websites of the BIS.


You will need a print card if:

  • You want to print across different cost/finance centers, e.g., in a third-party funded project,
  • you do not have a staff ID card, e.g. as an external lecturer, but you still want to use the print, copy, scan function.

How can I debit different cost/fund centres for my print jobs?

If you have multiple employments at the university and/or need to charge print jobs to different cost/fund centres, you will need a print card ("Printkarte"). Please request this additional card via the "Application for a print card" at Division 1. 

Print cards (Printkarten)

Print cards look similar to the other CampusCards at the University of Oldenburg but their function is limited to allowing job-related printing, copying and scanning. Print cards can also be used at the multifunction printers in the library.

Print cards are issued to

  • Employees, if printing/copying is to be billed via cost and financial centers other than the one stored on the staff ID card,
  • other persons not employed by the university, e.g. external lecturers, emeritus professors, hospital employees, who nevertheless need to be able to print/copy via university cost and financial centers at the request of a unit.

A separate print card must be used for each additional cost/finance centre.
Print cards can be requested at Division 1 via the "Application for a print card".
The "Information and terms of use for print cards" apply. 

Please also note the information on data protection.

Paying with the CampusCard

Once you have topped up the electronic wallet (“Geldbörse”) on your staff ID card, you can use it to pay without cash, e.g. in the dining halls and cafeterias of the Studentenwerk. In addition, all fees and charges in the library are also paid by CampusCard.

The General Terms and Conditions of Use of the Electronic Wallet on the CampusCard of the Studentenwerk Oldenburg apply (German only).

In case of questions or difficulties with the electronic wallet payment feature, please contact the Studentenwerk Oldenburg:

How can I top up credit on my staff ID card?

It is possible to top up the electronic wallet on your staff ID card at all of the Studentenwerk Oldenburg's top-up machines, the so-called "Aufwerter" (also at the Jade Hochschule). In the Mensafoyer Haarentor and in the Foyer Wechloy it is currently only possible to top up with cash. In the central library it is possible to top up by Eurocheque card.

Topping-up is also possible at the cash desks of the cafeterias of the Studentenwerk, but not at the actual Mensa cash desks. The maximum top-up amount is 55 euros.

Cash payment is still possible at the acceptance points of the Studentenwerk.
In the library, cashless payments can now only be made via CampusCard.

How does payment with the staff ID card work?

You place your staff ID card in front of the reader of the Studentenwerk Oldenburg or the library for the duration of the payment process. The amount is then deducted contactlessly from the credit on your CampusCard’s chip.

You can make cashless payments with the CampusCard at all Studentenwerk acceptance points (e.g. in the dining halls and cafeterias). You will also still be able to pay cash there.

In the library, all payments - for fees and charges as well as for private copies and printouts - can only be settled with the CampusCard.

How do I know my electronic wallet's current balance?

The current balance of your electronic wallet is displayed at the cash desks of the Studentenwerk Oldenburg and at all CampusCard top-up machines.

 

How can I have credit paid out or remaining credit refunded?

Before you block your staff ID card or have it blocked, have your credit paid out, if possible. According to the Studentenwerk's General Terms of Use for the payment function of the CampusCard, the following applies:

  • As long as your staff ID card is active (i.e., not blocked), you can have your balance paid out in cash at any time at a Studentenwerk cafeteria cashier by presenting your card.
  • If your staff ID card is blocked, you may request a refund of remaining credit from the Studentenwerk Oldenburg. The relevant form will be provided here shortly. Refunds are currently made by bank transfer.
  • As a rule, you are only entitled to a refund of your remaining electronic wallet balance at the Studentenwerk Oldenburg if are able to present your card.
  • If your staff ID card has been stolen or lost, the Studentenwerk will generally not refund any remaining balance.

If you have any questions regarding payment or refund of credit, please contact the Studentenwerk Oldenburg directly:

Lockers and wardrobes

How do I use the CampusCard for the lockers on campus?

For this function, the staff ID card must be activated once at the device that displays the status of occupancy. These display devices are found directly at the locker locations. Once activated, the CampusCard can be used for lockers at all university locations.

Any overnight use of the lockers is prohibited. That is why lockers will usually lock automatically at the end of building opening hours. On the following business day, the staff on site will be able to unlock the  lockers again for a fee of 5 euros.

Please observe the applicable terms of use and take care of your valuables.

No liability is assumed.

Library card

Will my staff ID card and my existing library card be merged?

The functions of the library card can be transferred to your staff ID card if you wish. Please see the Library and Information System (BIS) web pages for details

(Changed: 2021-10-21)