Person in Charge:
FAQ (frequently asked questions)
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Settings - Continuing employment of Scientific staff (WM) or administrative and technical staff (MTV)
Female promotion formts
In case of a new employment or prolongation of an existing working contract of scientific employees or administrative and technical employees, please fill in the required forms of the Human Resources Department (Dept. 1 – forms) and hand in at the IBU Office. Please note that personnel procedures take approx. 6 weeks to process and therefore we ask you to hand in the required documents in due time.
IMPORTANT: Please fill in the female promotion form accordingly and send a scanned copy together with a scan of the recruiting papers via email to .
Recruitment of student assistants
The contact person for our institute in the Human Resources Department is:
Please use only the current application form for attitudes. You find it on the Verwaltungsportal -
search: "Hilfskräfte". You need the follow applications:
- Application for employment (student / research assistants)
- Details for determining social insurance contributions
- Remuneration questionnaire
- Mandatory social insurance for students
Please note a 6-week lead time for processing!
MiLoG (minimum wage)
Also you find the corresponding forms for the documentation of working hours according to MiLoG (minimum wage). At the same time, you have to keep a minimum-wage working time account. Please note that the minimum wage working time accounts are to be maintained on the last working day of the month in order to document a transfer of the hours to the following month if necessary. Please submit these documents to the .
- Form for documenting daily working hours
- Recording hours worked per day according to Section 17 of the Minimum Wage Act
What is the SECRETARY'S OFFICE actually responsible for?
The SECRETARY'S OFFICE of the Institute of Biology and Environmental Sciences (IBU) is composed of all secretaries and administrative assistant of the institute.
The entire team sees itself as a point of contact for all members and employees also in the working groups, associated operating units and students of the institute in all administrative matters.
Who is responsible for which task and who is helping, if this person is absent, you can see in the following Overview:
How to get a postbox in the IBU?
You want your name written on a postbox of the IBU? Please contact Mrs. Martina Jäger. If you are a member of a working group so it is no Problem to get a postbox. We have to know what is your statusgroup too.
Where can I get a key for my office?
Please contact the janitors.
see also: What are the janitors responsible for?
What are the janitors/caretakers responsible for and where can I find them in Wechloy?
The janitors belong to the department 4 - building management.
Find further informations here!
- Issue of keys for your office / laboratory rooms
Mon.-Fri. 13:30 - 14:00 and after appointment at Room W02 1-159 - Phone: -2123
Please fill out the following form before:
- Transport of furniture (write an email in advance)
- Equipment transport for your events (write an email in advance)
Where can I get a chip card for access to the university and for copying?
The chip card is issued to all EMPLOYEES from the scientific and administrative areas. You can apply for the card in Department 1 at Ms Christine Winter.
Please fill out the chip card application form in advance.
D7.03 Application form for Chip Cards
Further information you can find in the
Access authorizations for STUDENTS of Faculty V for the Campus Wechloy
Please apply with the following form:
Application for Faculty V Access Authorization (for Students).
Please complete this application and ask your workgroup leader to countersign the application. Please note, that a monetary deposit is required for the chip. To do so, please go to the HANDKASSE located in the storage area:
Mr. Schnittger/Mr. Sanders
Telephone: (441) 798-2536
Room: W03 0-139
Please note the opening hours:
Mon. - Fri. from 09:30 - 12:00 am.
Mon. - Thurs. from 14:00 - 15:00 pm.
Then go with the completed application for access authorization and the receipt for payment of the deposit amount to the
Office of Fakulty V
Mr. Peter Stief
Phone: 0441 798 3448
Where do I register or change my phone?
For all telephone-related questions, such as registration/change, telephone authorisation abroad, private telephone calls, new telephone devices, etc., please contact my colleague
My phone does not work?
If your telephone is not working, please dial this number from a colleague's telephone or from the telephone in a lift.
How do I appear in the telephone book of the University of Oldenburg?
Please be sure to log in to StudIP with your anonymised account (4 letters/4 numbers). There, please edit your profile and add the required data.
You can edit all this data yourself in Stud.IP if necessary: At https://uol.de/en/contact-details you can find out more about the relevant input fields and from there you can also navigate directly to the appropriate place in Stud.IP!
The phone book will be generated from this information.
Can I use the copier, print and scan from my PC?
Yes you can! Please follow the link below to register your computer with the Ricoh system:
I would like to order something, what is the right way?
You can order general consumables at any time from your computer via
Electronic Decentralised Purchasing (EDE)
However, the prerequisite for this is that you are an employee of Oldenburg University and are allowed to debit a financial and cost centre. You can log in via the anonymous account.
Or you can go to the central warehouse here in Wechloy. There you can get office supplies and other consumables to take away immediately. However, you should also be able to name a financial and cost centre here for accounting purposes. You can find out whether the item you want is in stock in the
IMPORTANT NOTE ON EDE ORDER:
Please note that in the case of an EDE order with a net value of more than 25,000 €, it makes more sense to first contact your administrator in Department 2 - Purchasing Department 2.4 - in order to clarify whether a public tender is obligatory.
Who is actually responsible for what at the university?
Please have a look at the Portal of the administration of the University of Oldenburg. Here you will find the administrative procedures, leaflets, clerks and the corresponding current forms for downloading.
What should I do in the event of an accident at work or on the way to work?
Precise rules of conduct in the event of an accident at work or on the way to work can be found on the Occupational Safety pages! In any case, you should fill out the appropriate form of the Human Resources Department. Please also inform the as soon as possible.
Who should I contact after a theft?
You have been stolen?
Then please immediately contact
Phone: (0441) 7 98 - 5396
Fax: (0441) 7 98 - 3500
He will file a corresponding theft report. Please note, that this is no substitute for a police report of theft.