My current fields of activity as an administrative employee
Service for students
Providing information on organisational issues relating to studies, e.g. Bachelor's and Master's examination regulations, timetabling, resolutions of the institute council of German Studies
Participation in the presentation of the subject German Studies in the orientation week in the form of two approx. 60-minute lectures on the topic of study-relevant interdisciplinary information for Bachelor's students and one approx. 45-minute lecture for Master's students.
Maintenance of the German Studies homepage (unanimously elected Internet Coordinator at the Institute Council meeting on 2 July 2003; re-elected throughout, last re-election in the Institute Council 2017 to date (2024))
Management of registration deadlines for German Studies courses, including entering deadlines in Stud.IP
Management of compliance with the quantitative teaching standards set by the Presidential Board in the distribution of students to courses. Identification of alternative course allocations on the basis of the examination regulations and the students' previous study plans. Registration, re-registration and subsequent registration of students in Stud.IP.
Creation and presentation of a photo overview of German Studies lecturers
Issue of deposited certificates and seminar papers
Issue of information and study material
Service for teachers
Management and monitoring of institute funds with third-party funds (almost 60 funds centres in total) using SAP/R3 and the latest Excel version:
Allocation of invoices and costs to funds centres
Checking the budget lists in the SAP programme for incorrect postings and budget overruns
Preparation of draft budgets in cooperation with the Institute's budget officer
Administration and monitoring of study quality funds for German Studies using SAP/R3 and Excel
Administration and monitoring of ZSL funds (formerly: University Pact funds) for German Studies using SAP/R3 and Excel
Maintenance of the German Studies homepage (unanimously elected Internet Coordinator at the Institute Council meeting on 2 July 2003; re-elected throughout)
Providing information on resolutions of the Institute Council of German Studies
Providing information on the Bachelor's and Master's examination regulations (subject-specific annexes for German Studies and the area of specialisation, insofar as German Studies lecturers offer courses here)
Supervision of the lecturers' mailing list
Management of compliance with the quantitative teaching standards specified by the Presidential Board in the distribution of students to courses via Stud.IP.
Information management
Administrative handling of the recruitment of student assistants, research assistants and Bachelor tutors
Taking minutes at various appointment and appointment committee meetings
Support for the Dean of Studies of School III
Preparation of study committee meetings (collection of proposals, preparation of a proposed agenda, invitation to meetings)
Execution and forwarding of resolutions on the instructions of the Dean of Studies
Handling correspondence
Taking minutes at all study committee meetings as well as special meetings, teaching excellence conferences and round tables
Administration of files
Organisation of the Bachelor/Master of Arts/Magister graduation ceremony (approx. 400 guests)
Monitoring of funds for the supervision of long-term students using SAP/R3 and Excel
Other activities
Supervision of the admissions committees for the master's degree programmes German as a Foreign Language/German as a Second Language, English Studies, German Studies, Integrated Media, Art and Media Studies, Musicology, Dutch Studies, Slavic Studies, Language Dynamics
Collaboration in the conception/revision of the Bachelor's/Master's degree programmes for the subject of German Studies
Word processing (latest Word version) with creation of form templates and layout optimisation of documents
File management
Appointment arrangements and monitoring
Extensive online correspondence using Outlook (management of 6 email addresses)
Installation of software on the PC
Installation of peripheral devices on the PC (e.g. printer, scanner)
Substitution
Completion of writing assignments
Management of the photocopier
Mail distribution
Procurement (using the electronic ordering system EDE), administration and issue of office materials
Arranging payment of fees for guest lectures
Processing business trip applications
Arranging the recruitment and continued employment of academic staff
Room planning for the German Studies courses
Creation of the course overview via Stud.IP
Supporting the Director of the Institute:
Preparation of Institute Council meetings (collection of proposals, preparation of a proposed agenda, invitation to meetings)
Execution and forwarding of resolutions on the instructions of the Institute Director
Handling correspondence
Taking minutes at Institute Council meetings
Managing the files
Dealing with correspondence and monitoring the proper appointment procedure for appointment committees
