Article 15 of the General Data Protection Regulation (GDPR) regulates the right to information of the person affected by the processing of personal data.

According to this, the data subject has the right "to obtain from the controller [here: the Presidential Board] confirmation as to whether or not personal data concerning him or her are being processed, and, where that is the case, access to the personal data and the following information:

• the purposes of the processing;
• the categories of personal data being processed
• the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations
• where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period
• the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing
• the existence of the right to lodge a complaint with a supervisory authority
• where the personal data are not collected from the data subject, any available information as to their source
• the existence of automated decision-making, including profiling"

The University endeavours to create the greatest possible transparency with regard to the processing of personal data of its members and affiliates. One measure that has already been realised is the option for every user to request automated "data protection information" about their personal data processed in Stud.IP. You can find the corresponding link in your profile on the left-hand side under "Actions". Further measures are planned and will follow.

If you wish to make use of your right to information in accordance with Art. 15 GDPR, please send an email to dsm@uol.de, stating sufficiently identifiable information and, if necessary, specifying your request for information, or use our contact form.

Article 16 of the General Data Protection Regulation (GDPR) regulates the right to rectification of personal data concerning the data subject.

According to this, the data subject has the right "to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement."

If you wish to exercise your right to rectification in accordance with Art. 16 GDPR, please send an email to the Data Protection and Information Security Unit at the following email address: dsm@uol.de

Article 17 of the General Data Protection Regulation (GDPR) regulates the right to erasure or the "right to be forgotten" of the data subject affected by the processing of personal data.

The data subject has the right "to obtain from the controller the erasure of personal data concerning him or her without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:

• The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
• The data subject withdraws consent on which the processing is based according to point (a) of Article 6(1), or point (a) of Article 9(2), and where there is no other legal ground for the processing.
• The data subject objects to the processing pursuant to Article 21(1) and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2).
• Objection to the processing.
• The personal data have been processed unlawfully.
• The personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.
• The personal data have been collected in relation to the offer of information society services referred to in Article 8(1)."

If you wish to exercise your right to erasure in accordance with Art. 17 GDPR, please send an email to the Data Protection and Information Security Unit at the following email address: dsm@uol.de, providing sufficient information to identify you

Article 18 of the General Data Protection Regulation (GDPR) regulates the right to restriction of processing of the data subject's personal data.

According to this, the data subject has the right "to obtain from the controller restriction of processing where one of the following applies

• the accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data,
• the processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead
• the controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims; or
• the data subject has objected to processing pursuant to Article 21(1) pending the verification whether the legitimate grounds of the controller override those of the data subject."

Where processing has been restricted, personal data shall, with the exception of storage, only be processed with the data subject's consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another person or for reasons of important public interest of the Union or of a Member State. The data subject shall be informed by the controller before the restriction is lifted.

If you wish to exercise your right to restrict processing in accordance with Art. 18 GDPR, please send an email to the Data Protection and Information Security Unit at the following email address: dsm@uol.de, providing sufficient information to identify you

Article 19 of the General Data Protection Regulation (GDPR) regulates the obligation to cooperate in connection with the rectification, erasure or restriction of processing of the data subject.

The controller shall communicate any rectification or erasure of personal data or restriction of processing carried out in accordance with Article 16, Article 17(1) and Article 18 to each recipient to whom the personal data have been disclosed, unless this proves impossible or involves disproportionate effort."

The data subject has the right vis-à-vis the controller to be informed about the recipients.

If you have any questions regarding the obligation to cooperate in accordance with Art. 19 GDPR, please send an email with sufficient identifying information to the Data Protection and Information Security Unit at the following email address: dsm@uol.de

Article 20 of the General Data Protection Regulation (GDPR) regulates the right to data portability of the person affected by the processing of personal data.

According to this, the data subject has the right to "receive the personal data concerning him or her, which he or she has provided to a controller, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where

• the processing is based on consent pursuant to point (a) of Article 6(1) or point (a) of Article 9(2) or on a contract pursuant to point (b) of Article 6(1), and
• the processing is carried out by automated means."

In exercising their right to data portability, the data subject also has the right "to have the personal data transmitted directly from one controller to another, where technically feasible."

This right does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

If you wish to exercise your right to data portability in accordance with Art. 20 GDPR, please send an email to the Data Protection and Information Security Unit at the following email address: dsm@uol.de, providing information that sufficiently identifies you

Article 21 of the General Data Protection Regulation (GDPR) regulates the right to object to the processing of personal data by the data subject.

According to this, the data subject has the right "to object, on grounds relating to his or her particular situation, at any time to processing of personal data concerning him or her which is based on point (e) or (f) of Article 6(1) , including profiling based on those provisions. The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims."

The data subject also has the right to "object, on grounds relating to his or her particular situation, to processing of personal data concerning him or her for scientific or historical research purposes or statistical purposes pursuant to Article 89(1), unless the processing is necessary for the performance of a task carried out for reasons of public interest."

Direct marketing

Where personal data are processed for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing, which includes profiling to the extent that it is related to such direct marketing. If the data subject objects to the processing for direct marketing purposes, the personal data will no longer be processed for these purposes.

If you wish to exercise your right to object in accordance with Art. 21 GDPR, please send an email to the Data Protection and Information Security Unit at the following email address: dsm@uol.de

Article 22 of the General Data Protection Regulation (GDPR) regulates the right of the data subject affected by the processing of personal data to object to an automated decision in individual cases, including profiling.

According to this, the data subject has the right "not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or similarly significantly affects him or her."

Exceptions

This does not apply if the decision

• is necessary for the conclusion or fulfilment of a contract between the data subject and the controller
• is authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject's rights and freedoms and legitimate interests; or
• with the express consent of the data subject.

Safeguarding the rights

In order to safeguard the rights of the data subject affected by the processing of personal data, the data subject may

• obtain human intervention on the part of the controller
• present their own point of view
• contest the decision

If you wish to object to an automated decision in an individual case in accordance with Art. 22 GDPR, please send an email to the Data Protection and Information Security Unit at the following email address: dsm@uol.de, providing information that sufficiently identifies you

Article 7(3) of the General Data Protection Regulation (GDPR) regulates the right to withdraw the consent of the data subject to the processing of personal data.

The data subject has the right to "withdraw their consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal. The data subject will be informed of this before consent is given. The withdrawal of consent must be as simple as the granting of consent."

Scope of application

Art. 7 para. 3 GDPR applies if the processing is based on consent and therefore the legal basis for the processing is Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR.

If you wish to exercise your right to withdraw your consent in accordance with Art. 7 para. 3 GDPR, please send an email to the Data Protection and Information Security Unit at the following email address: dsm@uol.de

Article 77 of the General Data Protection Regulation (GDPR) regulates the right of data subjects to lodge a complaint regarding the processing of personal data.

According to this, "without prejudice to any other administrative or judicial remedy, every data subject shall have the right to lodge a complaint with a supervisory authority, in particular in the Member State of his or her habitual residence, place of work or place of the alleged infringement if the data subject considers that the processing of personal data relating to him or her infringes this Regulation".

The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 GDPR.

We recommend that you contact the data protection officer before lodging a complaint with the supervisory authority. data protection officer of the controller, who is not bound by instructions and will endeavour to find a prompt solution to many data protection problems.

The supervisory authority responsible for the University of Oldenburg is the :

The State Commissioner for Data Protection of Lower Saxony Prinzenstraße 5 30159 Hanover

Telephone: 0511 120-4500 Fax: 0511 120-4599 Email: poststelle@lfd.niedersachsen.de