This privacy policy applies to all application and selection procedures handled by the Scholarships service centre of the University of Oldenburg.

Details of the data processor

Name and contact details of the data controller
University of Oldenburg
Ammerländer Heerstr. 114-118
26129 Oldenburg
Phone: 0441-798-0

Contact
University of Oldenburg
Division 3
Scholarships service centre
26111 Oldenburg
Email:

Data Protection Officer
University of Oldenburg
Data Protection Officer
Ammerländer Heerstr. 114-118
26129 Oldenburg

Email:
Phone: 0441-798 4196
uol.de/datenschutz/

Processing framework

Duration for which the personal data is stored
Personal data from application and selection procedures is stored for a period of 15 years in accordance with the NArchG and the Nds. AktO or in accordance with the retention periods applicable to the independent study funding organisations and then destroyed.

Categories of personal data that may be processed

• Personal data
• contact details
• Information on educational background
• Information on the degree programme
• Information on university entrance qualification
• Details of academic appointments
• Information on voluntary activities
• Information on any study or training grants

Purpose for which personal data is processed and scope of processing
The purpose of data collection is to enable the application and selection procedures of study sponsors. These include independent foundations with legal capacity, the Lower Saxony Ministry of Science and Culture and the University of Oldenburg itself.

Legal basis for processing
The collection and processing of personal data in the context of application and selection procedures for study funding programmes at the University of Oldenburg is based on Art. 6 para. 1 lit. a GDPR.

Provision of data
The provision of personal data is necessary for participation in application and selection procedures.

Consequences of not providing the data
Without providing the data, an application cannot be accepted and study funding cannot be granted.

Disclosure and international reference

Personal data will be passed on to third parties within the framework of the agreements concluded between the sponsors and the University of Oldenburg, where these are independent legal entities with legal capacity.

The University is also obliged under Section 13 StipG to regularly report statistical data on scholarship recipients and scholarship donors to the Lower Saxony State Office for Statistics.

Your rights as a data subject

As a data subject affected by data processing, you have the following rights:

• You can request information about the personal data stored about you free of charge at any time.
• If your personal data is incorrect, you can request that it be corrected at any time.
• You can request the deletion of your personal data at any time.
• You can request the restriction of the processing of your personal data at any time.
• You can object to the processing of your personal data at any time.
• You have the right to receive the personal data concerning you in a commonly used and machine-readable format and to transmit those data to another controller(right to data portability).
• You can withdraw any consent you have given at any time with effect for the future without affecting the lawfulness of processing based on consent before its withdrawal.
• If you are of the opinion that the processing of your personal data violates data protection regulations, please contact the data protection officer. Irrespective of this, you have the right to lodge a complaint with the competent supervisory authority. The competent supervisory authority is