1. Contact

1.1. Contact person/process owner

Dr Julia Michaelis, Managing Director of the Didactic Centre

1.2. Name and contact details of the Data Protection Officer

University of Oldenburg
The Data Protection Officer
Ammerländer Heerstr. 114–118
26129 Oldenburg

Tel.: 0441-798-4196
Email:
uol.de/datenschutz/

2. Scope of processing

2.1. Categories of personal data processed

Your data is protected against unauthorised access by unauthorised third parties by means of access controls. It is stored on a drive with restricted access.
We may store the following data relating to you:

DiZ membership

• Contact details (name, title, email address)
• Data relating to your affiliation with the university (status, School/department, Institute, research group)
• Demographic data (gender)

DiZ School Service

• Contact details (name, email address)
• Data relating to affiliation with an institution

Events (e.g. Teachers’ Week, School Management Conference)

• Contact details (name, title, email address, postal address, telephone number)
• Data relating to affiliation with an institution
• Demographic data (gender)
• For events subject to a fee, we temporarily store your bank details.

2.2. Period for which personal data is stored

DiZ membership

• Data is stored until the end of your membership or until the end of your employment contract.
• Membership can be cancelled informally by sending an email to .

DiZ School Service

• Personal data is stored for a period of up to two years.
• You will be asked, at the latest after two years, whether you wish to continue to give your consent to the use of your data.

Events

• Personal data is stored for a maximum period of up to two years and only for as long as the processing of the data is necessary to fulfil the purpose for which it was collected.
• We store your bank details required for a fee-based event only temporarily. These will be deleted once the invoice for the event has been settled.

You may withdraw your consent for the above-mentioned purposes at any time. To do so, simply send an email to .

2.3. Purposes for which personal data is processed

Membership

• Your personal data is stored in order to inform you, as a member, about opportunities for participation, your rights and activities at the centre (e.g. elections, committees, conferences, calls for proposals, projects).

DiZ School Service

• Your personal data is stored to inform you about current school-related events at the University of Oldenburg (e.g. Pedagogical Week, School Management Conference, specialist days, series of lectures, events for pupils, networking opportunities, discussion groups, project opportunities).

Events

• Your personal data is stored so that we can communicate with you regarding registration, participation and, where applicable, settlement for an event.
• Any bank details collected for the purpose of debiting participation fees will be stored until the settlement of the event has taken place and deleted once the event’s accounts have been finalised.

2.4. Legal basis for processing

Consent pursuant to Article 6(1)(a) of the GDPR; the Data Protection Officer at Carl von Ossietzky University will be happy to assist you in identifying the applicable legal basis (see section 1.2.).

2.5. Provision of data

The provision of personal data is voluntary.

2.6. Consequences of not providing personal data

Failure to provide personal data has the following consequences:

Membership

• Without providing your personal data, you will not receive any information about the centre’s activities.

DiZ School Service

• If you do not provide your personal data, you will not receive information about school-related events organised by the University of Oldenburg.

Events

• You cannot take part in an event organised by the Centre for Teacher Education without providing your personal data.

2.7. Existence of automated decision-making in individual cases

There is no automated decision-making in individual cases.

3. Disclosure and international processing

3.1. Recipients or categories of recipients of personal data

None

3.2. Transfer to a third country / an international organisation

None

4. Your rights as a data subject

As a data subject, you have the following rights:

• You may at any time request, free of charge, information about the personal data held about you.
• If any of your personal data is incorrect, you may request its rectification at any time.
• You may request the erasure of your personal data at any time.
• You may request the restriction of the processing of your personal data at any time.
• You may object to the processing of your personal data at any time.
• You have the right to receive the personal data concerning you, which you have provided, in a structured, commonly used and machine-readable format, and you have the right to transmit this data to another data controller without hindrance from the data controller, provided that the processing is based on consent or a contract and is carried out by automated means (right to data portability).
• You may withdraw any consent you have given at any time with future effect, without this affecting the lawfulness of the processing carried out on the basis of that consent up to the point of withdrawal.
• If you believe that the processing of your personal data infringes data protection regulations, please contact the Data Protection Officer (see section 1.2.). Irrespective of this, you have the right to lodge a complaint with the competent supervisory authority.

The competent supervisory authority is:
The State Data Protection Commissioner for Lower Saxony
Prinzenstraße 5
30159 Hanover

Telephone: 0511 120-4500
Fax: 0511 120-4599

Email: