For personnel data processing, as for almost all other applications in administrative data processing, we use the SAP R/3 business software. In addition to payroll accounting, SAP is also used for personnel and job administration.

The university administration keeps accounts like any other large company. Double-entry bookkeeping is carried out in accordance with the German Commercial Code, payment transactions are handled independently and the books are audited by an auditor. A profit and loss account and a balance sheet must be prepared annually.

In addition to allocating costs, SAP also allows payment flows to be tracked so that information on the account balance of a university institution can be provided at any time - including online. The prerequisite for this is that access is from within the university and the budget justifies the expense.

The tasks in the controlling department include the technical support of cost centre accounting, the conception for the development and introduction of cost unit accounting as well as the programming of allocations for the realisation of cost unit accounting in SAP.

Purchasing by the procurement departments in the Operating Unit for Technical and Scientific Infrastructure (BI), IT services and Department 4 is also supported by SAP. This makes it possible to enter almost every order leaving the university directly into the resource management system. By accessing the resource management system, every authorised user can find out about the status of their order and carry out evaluations of the order processes.

All university employees can log in to the EDE portal with their user account. You can select your desired goods directly from the catalogues of the University of Oldenburg's most important suppliers. The order is then sent directly to the supplier or forwarded to the purchasing department, processed by the purchaser and then sent to the supplier. All orders are also automatically transferred to the SAP system. You will be notified by email if there are any changes to the status of an order. In addition to the direct EDE funds centre managers, who are managed by department 2 in the SAP system, the funds centre managers in EDE can issue purchasing authorisations to colleagues.

In EDE you also have the option of sending a free purchase requisition to the purchasing department.

In EDE you can also generate the account overview for funds centres of the current and previous financial year.

SAP PI/PO is an SAP module that can be used to set up, manage and monitor online interfaces between SAP and non-SAP systems, as well as between non-SAP systems. Over time, all interfaces will be converted to this system. This will increase reliability and make it easier to analyse errors.