Create, edit and delete pages
Create, edit and delete pages
Websites are created in a hierarchical structure ("page tree") and can then be accessed from outside via their own http(s) address.
Based on the page tree in TYPO3, the green sub-navigation menu (list of sub-pages of the currently displayed page) or other menus are generated in the page column, where the individual pages are listed according to their position in the page tree.
However, pages can also be hidden in the automatically generated navigation menu if they should not appear in such a prominent position, but should rather be linked manually from the content text of a page (this can be set in the "Page properties", see below).
Regardless of the visibility in the navigation menu, it is important that each page is located in a suitable position in the page tree so that the structure of the content can be recognised.
Create page
Web pages can be created in different ways, the possibilities are listed below.
English pages (or in another language):
First, a page is always created in the default language German. Pages in other languages are then created as a language version (translation) of an existing German page, see here:
Multilingual websites
... from the toolbar in the column header
There are different page types in TYPO3. The normal case is "Standard", i.e. a page that contains its own content. However, there are also special cases, e.g. "References" or "Links to external URL": These are also entries that appear in the navigation menu, but then point to another, already existing website and therefore do not have their own content.
Normally, pages of the "Standard" type should be created:
- First click on the icon at the top left (see image).
- Then drag the first icon from the toolbar that appears below it with the mouse button held down onto the existing page for which the new page is to be a subordinate page. Then release the mouse button.
- The new page is then created and can be labelled immediately.
... from the context menu in the page tree
A new page can also be created from the page tree by clicking on the icon of the page behind which the new page is to be created and selecting [New] in the context menu. (see Fig. 1)
In the submenu of the context menu, there is also the ["Create new" assistant], which offers even more options. (see Fig. 2)
Note: Creating a page from the context menu does not work on the topmost page, but only on subordinate pages!
... by copying an existing page
If you click on the title of an existing page in the page tree and hold down the mouse button , you can then drag the page to another position in the page tree and release the mouse button. You will then be asked whether the page should be moved there or copied. If you select the "Copy" option here, a copy of the original page will be created at the selected position, which you can then continue to edit independently.
Instead, you can also click on the icon of a page in the tree view and then select Copy in the context menu. You can then click on the icon of an existing page at the desired target location and select Paste to or Paste to in the context menu.
Important:
If the page to be copied has subpages, the question arises as to whether these should also be copied. In the user settings (to be found in the dark TYPO3 header bar under your name), you can specify the number of sub-levels to be copied. If this is 0 (zero), only the page itself will be copied.
Edit page properties
The editing of web pages here does not mean changing the content, but general properties of the page, e.g:
- Tab [General]
- Page title: The readable title of the page
- Alternative navigation title (menu): Navigation entry of the page in the green sub-navigation menu (formulated as compactly as possible)
- Breadcrumb title: Navigation entry of the page in the breadcrumb line (preferably even shorter ...)
- URL segment: http address of the page
- An organisation logo (graphic file) can be set on the start page of an organisation in the "General" tab of the page properties. This is then displayed in the page header (top right) and is automatically inherited by all subordinate pages.
- Navigation:
- Green sub-navigation menu can be hidden on this page
- Inherit green sub-navigation menu on subpages ("Project navigation")
- SEO] tab
- Fields with relevance for search engines and social media → see Search engines
- Social media] tab
- Settings for linking on Facebook and Twitter
- Metadata] tab
- Meta tags: Keywords for search engines incl. the university's own search
- Webmaster contact of the page for the page footer (name and link, inherited to subpages)
- Tab [Appearance]
- Replace content: In special cases, the complete content of another page can be integrated here (instead of the current page's own content!)
- Language] tab
- Hide default language: If a page is also available in English, the German version of the page can be hidden here so that the page can effectively only be accessed via the English homepage.
- Show page even if no translation is available: If there is more than one language of an organisation's website, but there is no translation of the current page, for example, this switch can be used to ensure that the German version of the page is also displayed in the English structure of the organisation. (Only recommended for very special cases, as the "wrong" language will then be displayed).
- Access] tab
- Page visible: If deactivated, the page is only visible within TYPO3, but not on the public homepage. Newly created pages automatically have this deactivated status; by activating them, they become publicly visible.
- Page activated in menus: This can be used to hide the current page in automatic navigation menus, e.g. if it should only be accessible in a specific context from the content text, but not as an item in the menu.
- Validity period: Publication and expiry date (start and/or stop time) of the page
- Extend to subpages: The visibility settings of the current SEite are hereby automatically inherited to subpages.
- Access protection: Password protection can be applied to pages via user groups.
Change the http address of the page ("speaking URL")
Based on the page title, TYPO3 automatically generates a "speaking URL" for each web page, i.e. an http address uol.de/path-of-page. This address should be as compact as possible, which is why it can be useful to change the path specification after the uol.de/ subsequently.
You can edit this so-called URL segment of a page in the page properties → [General] tab → "URL segment" field. To do this, click on the button at the right end of the path to open the input mode (see illustration). You can then customise everything behind the uol.de/.
Please be careful when changing the URL segment!
Changing the URL segment of a page can be a useful measure to obtain a suitable http address for the page. However, this means that
1. without redirection, the page is no longer accessible at the old address. The search engines do not update themselves immediately and the page may be linked elsewhere. This results in errors when the page is called up and impaired user-friendliness!
2. with redirection, the page is still accessible, but the redirection must be followed, there is a slight delay in calling up the page, with many redirections there are performance problems at some point, there are potentially pages that can no longer be called up ("redirect loop" / "redirect chain").
This means: Changing the URL segment always has its price. If possible, a suitable URL segment should be selected when the page is created. In the case of URL segment changes with minor cosmetic changes, the damage usually outweighs the benefit.
Attention: When saving, TYPO3 ensures by default that a redirect is generated from the previous http address to the new address. The http addresses of subordinate pages are also changed accordingly!
Procedure:
- Think carefully about whether such redirects are actually needed. If they are not needed, you can prevent the redirects from being generated:
- If you change a URL segment in the page properties and then click on "Save" at the top, a blue notification message will appear (see image above). This allows you to cancel the renaming of the URL segments and the creation of redirects.
- Unfortunately, this functionality is currently not possible with the"Save and close" button. The button has therefore been deactivated for the time being.
- Important: This is the only way to prevent the creation of redirects! At the moment it is not possible for you to edit, remove or edit the redirects at a later date. You will need the support of a TYPO3 administrator to do this.
Copy page or move in menu
You can use this procedure to copy or move an existing page in the page tree:
Click on the title of the existing page in the page tree (i.e. not on the icon!) and hold down the mouse button. Then move the page to the desired position within the page tree. Either a narrow blue line appears there (with the mouse button still held down!) - in which case the page is moved between two existing pages - or a blue area appears under an existing page - in which case the page to be moved becomes a subpage of the page with the blue background.
When you release the mouse button, you will be asked whether the page should be moved there or whether a copy of the page should be created at this point instead.
Other interesting page types
Page type "UOL Intranet"
In contrast to a standard website, an intranet site is only accessible internally, i.e. within the university network or only for university members.
Intranet pages
... and other page types
Figuratively speaking, a page can also simply be understood as an entry in the navigation menu. However, such an entry does not always have to actually have its own content, but in certain cases you only want to generate a menu entry that points to another, already existing website. Two such page types are described here:
Page type "Reference"
Instead of a page with its own content, a quasi-page can also be created, which only appears as a menu entry that points to another TYPO3 page.
Either
1.) the page to which you want to link can be explicitly specified here, or
2.) an automatic option can be selected so that, for example, the first subpage of the selected page is linked to.
Page type "Link to external URL"
Instead of a page with its own content, a quasi-page can also be created, which only appears as a menu entry that points to an external http address.
Note:
The use of encrypted connections using https: is becoming increasingly popular. If the page you are linking to can be accessed with https:, this protocol should therefore be favoured over the unencrypted http:.
Sort pages in the menu
If there are several subpages for a particular page, these can be sorted as required in order to be displayed in the desired order in the menu.
Manual sorting: The simplest method of sorting is to drag and drop existing pages to a desired position between two other pages.
Automatic sorting: If, for example, an alphabetical order is desired, the subpages can also be sorted fully automatically. To do this, open the context menu in the page tree by clicking on the symbol of the parent page and then select the "Sort subpages" item in the "More options" subsection (see Fig. 1).
The sorting criterion can then be selected (title or date) (see Fig. 2, marker (1)). The pages are then sorted in ascending order by default, but can also be sorted in reverse order using the "Reverse order" button (see Fig. 2, marker (2)).
Delete page
A page is deleted via the context menu that appears when you click on the page icon in the page tree. Select the Delete sub-item there.
Notes on deleting
- Please only delete pages that have already been deactivated (with stop sign symbol).
- Please only delete pages that have no subordinate pages.
- (If available:) Please do not delete any system folders (grey folder symbol) as these may still be needed.
Deletion is not possible!
If a page to be deleted contains subordinate pages, not only the page itself but also its subordinate pages will be deleted. This is called recursive deletion. This recursive deletion is deactivated by default for security reasons, which is why the "Delete" entry in the context menu is only visible if the page to be deleted does not contain any subordinate pages. However, you can switch on the recursive delete function yourself:
Activate deletion of pages incl. subpages (recursive deletion)
It is possible to delete an entire branch of pages in one step - however, this option should be used with great caution and must therefore be activated first if required:
Click TYPO3 header bar on your name → Settings and there on the [Edit] tab. There you can tick the box Recursive deletion(!): Allow deletion of ALL subpages of a page to be deletedto activate recursive deletion and save this setting using the Save button in the header area. You can then also use the context menu to delete pages that contain subordinate pages.
Restore deleted page
A deleted page is not irretrievably lost, but is in the recycle bin, from which it can be retrieved. A deleted page can be restored with these mouse clicks:
Visibility of pages
There are various ways to configure the visibility of a page:
- General visibility
A page created in TYPO3 is initially deactivated, i.e. although it exists internally, it is blocked externally and therefore cannot be accessed via an http address. The page is displayed in the page tree with a small red stop sign symbol. Clicking on the symbol opens the context menu in which the page can be activated.
An activated page can also be deactivated at any time in the same way - it then appears to the outside world as if it no longer exists. - Visibility in the menu
For each page, you can set whether it is displayed in automatically generated menus, such as the green sub-navigation menu in the left-hand column. To do this, call up the page properties of the relevant page and then the [Access] tab, where you can tick the box to determine whether the page should be hidden in the menu.
Important: Even if a page is hidden in the menu, it can still be accessed via its http address. - Visibility only for certain target groups or in certain time periods
A page can be restricted, e.g. only for certain target groups or in certain time periods. This does not affect the visibility in the menu, but the general accessibility of a page. See access-protected content. - Visibility in the university search engine
A page is displayed in the university search engine based on its page title and other information ("meta data"). However, this requires that the page is not hierarchically below a deactivated page!
For more information, see University search engine.
Video of the training on setting and changing the http addresses of pages
In an online training course on the topic of http addresses of your own pages, you were shown how to determine the http addresses of your own pages yourself and how to change (optimise/correct) them if necessary. The automatic forwarding of the old address to the new address can be used for renaming, and the page tree overview provides an overview of the http addresses of all pages of your own organisation.
Note: The video is only accessible to members of the university.
Video of the training on the use of short URLs and QR codes of pages
An online training course on the topic of short URLs and QR codes showed what the "short URL" (also known as a short link or permalink) found in the page footer is all about and how to display and use the QR code for the current page in this context.
- Start (0'00")
Note: The video is only accessible to members of the university.
Video of the training course on using the admin panel in the frontend
In an online training course on the admin panel, the possibilities that are hidden behind the small red button in the footer of the public page view when you are logged into TYPO3 were shown:
- Preview hidden content (1'58")
- Show hidden pages (2'51")
- Show hidden data records (4'56")
- Simulate time (6'18")
- Simulate user group (with password protection installed) (9'58")
- Empty the cache of the current page (11'33")
- Call up the current page in the backend (14'40")
- Open content elements of the page directly for editing (16'58")
Note: The video is only accessible to members of the university.
Video: Deletion strategies for files and websites
An online training course showed how files and web pages that are no longer needed can be removed from the website without causing unwanted side effects.
- Introduction to the topic (0'00")
- Important: Avoid legal problems / warnings due to unlicensed graphics! (0'43")
- Procedure for deleting files (images and download documents) (4'47")
- Check references for files to be deleted (5'15")
- Strategy for deleting files - delete directly or just sort away first? (10'34")
- Procedure for deactivating and deleting web pages (21'17")
- Checking references on pages - where are the pages linked from? (23'54")
- Using Google to find any links on pages (29'32")
- Excursus: linking "correctly" to other pages in the university (32'35")
Note: The video is only accessible to members of the university.