Contact us

Responsible

Jörg Stahlmann
Vice President for Administration and Finance

Contact person

Sabine Lohwasser
Digital Transformation Officer (Dec. 1)

0441 798-4868

V03 2-227

Ammerländer Heerstraße 114-118
26129 Oldenburg

Digitalisation strategy

The digitalisation strategy contains the objectives of the UOL and the fields of action for the digitalisation project.

Complete strategy as PDF

Central Administration and Services

Please refer to the digitalisation strategy for the full text of the action area.

The administration and service areas can particularly benefit from the opportunities offered by digitalisation and at the same time are obliged to change due to various laws and regulations or other requirements and framework conditions, for example through the implementation of the Online Access Act (OZG).

The aim of the administration and service areas is to provide the best possible support for the areas of research and transfer as well as teaching and learning. Processes and file management that are currently still paper-based are to be converted to fully digitalised workflows and digital document management systems.

At the same time, high standards of data protection and IT security must be ensured. In addition, the economic, efficient and long-term support and resource-saving utilisation of IT products as well as their user-friendliness are of particular importance. Low-barrier accessibility and usability as well as the digital sovereignty of employees in line with the changes are further quality criteria for digital infrastructure and applications

Strategic goals for the coming years relate in particular to:

Further development of process and portfolio management as a strategic instrument of organisational development

Establishment of a digital knowledge management system as a central information platform for administrative and service topics

Support in improving the service quality of administrative processes and facilitating administrative tasks by expanding digital workflows, digital tools and digital files

Updating parts of the campus management systems

Measures

Introduction of an application portal

By conducting all application procedures via an application portal, standardized procedures are to be established for all job advertisements. The aim is to professionalize the procedures, combined with increased data security/data quality, reduced workload in the support of the procedures and a high level of transparency for applicants, e.g. by mapping the status of the procedure.

Further link: https://uol.de/peoe/organisationsentwicklung/projekte-der-verwaltung

Introduction of a digital personnel file

At the University of Oldenburg, personnel files for all employees are kept in Department 1 Human Resources/Organization and - unlike at many other universities in Germany - payroll accounting is carried out in-house by Department 2 Finance. In the course of the measure, an authorization-controlled and process-oriented file structure is to be developed and electronic files are to be established in the entire personnel area, taking into account new legal requirements. Important processes are to be automated with the help of a document management system and more efficient work, in particular through digital workflows, is to be made possible.

Further link: https://uol.de/peoe/organisationsentwicklung/projekte-der-verwaltung

Introduction of the campus management system HISinOne (EXA)

Conversion of the examination administration software in Department 3 - Student and Academic Affairs - to optimize the process organization in the area of examination administration, interface reduction and process optimization. The aim is to create a user-friendly tool that transparently and efficiently maps all core processes in the student life cycle in order to reduce the workload of teaching staff (through digital services) and examination administration (through optimized processes) and to increase self-service for students.

Further link: https://uol.de/peoe/organisationsentwicklung/projekte-der-verwaltung

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