Appointment procedure in the Institutes of Faculty I

The recruitment phases at School I are implemented along the following steps:

- Advertising the position

- Formation of the appointment committee

- Selection of applicants by the appointment committee

- Personal presentation of the applicants

- Recruitment proposal after the appointment committee's decision.

In accordance with the recruitment guidelines of the University of Oldenburg Division I must be functionally involved in all steps by the recruiter and the School I office. As part of all appointment procedures at School I, the regulations for safeguarding the participation rights of the Equal Opportunities Office in personnel measures in accordance with Section 42 NHG and Section 15 of the university charter are taken into account.

The appointment procedure for the recruitment of employees in the area of technology and administration (MTV) is regulated in the recruitment guidelines. A guideline specifically for the recruitment process for academic positions has not yet been adopted, meaning that the recruitment guideline also serves as a guide and recommendation here.

A guideline for personnel selection procedures, including suggestions and information on gender- and diversity-sensitive implementation, as well as further samples for advertisements or comparative evaluations can be found here on the University of Oldenburg's administration portal.

Job advertisements

In accordance with Article 33 Paragraph 2 of the Basic Law, jobs must always be advertised publicly. When advertising a position, the decentralised Equal Opportunities Officers support the recruiters in formulating the job advertisement text in a gender-sensitive manner. The faculty managing director, Sabrina Biondi, is always responsible for sending out and thus approving the job advertisement within the faculty. The decentralised Faculty Equal Opportunities Officer Ana Brömmelhaus will be informed in copy (cc).

Composition of committees

Appointment committees consist of voting and advisory members. As a rule, a staff council representative, an equal opportunities officer and a member of the Representative for Employees with Disabilities have an advisory vote in appointment committees if there are applications from people with a severe disability.

A decentralised equal opportunities officer must always be invited. She decides whether or not to attend and asks for a deputy if necessary.

In principle, women* should make up half of the voting members, but at least 40 per cent in appointment committees. In accordance with Section 26 (2) NHG, care must be taken to ensure that half of the women* involved in the committee belong to the university teachers' group, particularly with regard to the majority of university teachers* in appointment committees.

The following composition applies to appointment committees for positions in technology and administration:

- One head of the organisational unit
- One representative of the head of the organisational unit
- Two representatives of the employees of the organisational unit concerned,
at least one of whom should belong to the narrower area of responsibility (MTV).

This composition is recommended for appointment committees in the academic field:

• One head of the organisational unit (Prof.)
• One representative of the head of the organisational unit (Prof.)
• Two representatives of the employees of the organisational unit concerned, at least one of whom should belong to the narrower area of responsibility (WM, LfbA).

Participation in appointment and appointment procedures

As decentralised Equal Opportunities Officers, we provide advice on the constitution of the appointment committees (BK) as well as the further appointment process and interviews. We therefore ask you to communicate the dates to us in good time or to involve us directly in the appointment process. In order to fulfil our mandate, it is important in accordance with Section 42 (3) NHG that we also have full access in good time (usually activation of the cloud) to the application documents, the synopsis to be prepared for the first BK meeting and also those documents to be prepared in the recruitment or appointment procedure by commission participants or external experts.

The rights and obligations of decentralised equal opportunities officers can be found summarised here summarised here.

Information on appointment procedures can be found in the appointment regulations of the University of Oldenburg.

Documents relevant to equal opportunities for the conclusion of appointment procedures

Formal co-determination in appointment procedures on the part of the decentralised and central Equal Opportunities Officers takes place via the so-called accompanying form for the implementation of equality-promoting measureswhich must be completed at the end of each appointment process and sent by the person making the appointment, in electronic form only, to the decentralised Equal Opportunities Officer involved, including any other necessary documents. This or the responsible office/office sends the accompanying form to for inspection by the central Equal Opportunities Office.

To avoid time bottlenecks before the appointment, the documents for the Equal Opportunities Officer should be sent at the same time as the documents for the HR department.

In appointment procedures, the Equal Opportunities Officer involved draws up a statement after the last committee meeting in which the involvement of the Equal Opportunities Officer, the consideration of gender equality aspects in the course of the procedure and the committee's decision regarding the ranking of candidates are presented and a position on the latter is taken.

Waiver of the call for applications

A decision not to advertise must be justified in accordance with Section 29 of the university charter and is only possible in agreement with the Equal Opportunities Officer and the Staff Council. For this purpose, the updated joint catalogue of criteria of the Staff Council and the Equal Opportunities Office on the waiver of tendering can be viewed here.