Name and contact details of the executing organisation:

University of Oldenburg
Office for University and Trade Union Co-operation

Contact person for any questions:
Dr Uwe Kröcher
0441/798-2909
uwe.kroecher@uol.de

Data protection notice for registration for events organised by the Office for University and Trade Union Co-operation

In the following, we would like to inform you about how your personal data will be processed when you register for an event. Please read the following information carefully.

I. Contact details of the responsible body and the data protection officer

The University of Oldenburg, a public corporation, legally represented by the President, Ammerländer Heerstraße 114 - 118, 26129 Oldenburg, Germany, is responsible for data protection.

You can contact the Data Protection Officer of the University of Oldenburg at the above address (for the attention of "The Data Protection Officer"), by telephone on +49 (0)441 798 4196 or by email at

II Data collected

We collect title, name, email address and, if applicable, institutional affiliation, address and telephone numbers electronically. The personal data is not linked to social media applications. No further analyses of the data take place. The data is currently stored and processed using the "Microsoft Office" software package and in a Typo3 tool on a secure network drive at the university.

III Purposes and legal basis of data processing

The purpose of data collection is the organisation of the event offered and, if necessary, the sending of access links, the creation and sending of confirmations of participation and the settlement of the event with funding bodies or co-financing cooperation partners. Your data will be processed on the basis of Art. 6 para. 1 letter b GDPR (contract/pre-contract).

IV. Recipients of the personal data

If necessary, the data collected will be transmitted to the respective funding body or co-financing cooperation partner for billing purposes. Beyond this, your personal data will not be passed on to unauthorised third parties.

V. Transfer of personal data to a third country

VI Duration of storage or retention of personal data

The data will be stored electronically in list form for a maximum of 6 months after the event and then irretrievably deleted. Lists of participants in paper form are stored for the purposes of event documentation and settlement in accordance with the retention periods stipulated by law, for business correspondence after six years and for invoices after ten years.

VII Rights as a data subject

As a data subject within the meaning of the GDPR, you have the following rights

• Right of access (Art. 15 GDPR)
• Right to rectification (Art. 16 GDPR)
• Right to erasure (Art. 17 GDPR)
• Right to restriction of processing (Art. 18 GDPR)
• Right to data portability (Art. 20 GDPR)
• Right to object (Art. 21 GDPR)

To exercise these rights, please contact the data controller (see above).

VIII Right to lodge a complaint with a supervisory authority

If you are of the opinion that the processing of your personal data violates data protection regulations, please contact the data protection officer of the controller (see above). Irrespective of this, you have the right to lodge a complaint with a supervisory authority. The supervisory authority responsible for Carl von Ossietzky University is: Landesbeauftragte für den Datenschutz in Niedersachsen, Prinzenstraße 5, 30159 Hannover,