Introduction of SAP S/4HANA
Introduction of SAP S/4HANA
The university is modernising its central SAP system. To do this, IT services are converting the previous system to the successor product SAP S/4HANA. The switch is necessary because SAP is discontinuing maintenance for older systems. The changeover is part of the strategic development of digital administrative and financial processes at the university. The new system is scheduled to go live on 1 January 2028.
Goals
The major project "SAP S/4HANA System Conversion" pursues the following objectives:
- Technical system conversion of an SAP ERP system to SAP S/4HANA
- Process modelling with a focus on best practice processes
- Conversion of the SAP ERP systems in a brownfield approach with on-premise operation in the university's own operation to SAP S/4HANA in the pattern
- Conversion using big bang, no parallel operation
- Introduction of FIORI apps, only if required by the SAP S/4HANA system conversion
- Technical transformation/brownfield until 31/12/2027
- Implementation of a hypercare phase from 1 January 2028 to ensure operational security
Project organisation
The project organisation is divided into different units. The project steering committee is responsible for the strategic management of the entire project. The project leader is responsible for the overall operational coordination. Several specialist sub-projects (e.g. Financials, HCM, Logistics) are organised under this, which ensure implementation in their areas.
All areas are supported by central cross-sectional functions such as authorisations, development, quality and test management as well as cut-over management. These ensure standardised implementation and high quality throughout the end of project.
Project participants:
- Presidential Board (client)
- Divisions 1, 2 and 4
- IT services
- Data Protection and Information Security Unit
- Staff Council
- BTC AG
