• Felix Marxcord, Mats Heger (Paderborn student body)

Programme

• Short study trip
  • Day trip
  • Company tour
  • approx. 20 € p.p.
  • 1-2 hours drive away
  • 30-40 people
  • Possible socialising afterwards

• Large study trip
  • over 4 days
  • Sightseeing of up to 3 U.T.
  • Experience local culture/ socialising
  • approx. 75-100€ p.p.
  • Keep budget planning in mind

Planning and preparation

• What to look out for when planning/preparing?
  • 3-4 people for the planning (sufficiently large team)
  • Plan in good time
  • Choose sensible companies (career opportunities)
  • Rather at the beginning of the semester, so that the examination phase does not get in the way
  • Sensible internal organisation (via teams/planners)
  • Regular exchange! (every fortnight)
  • What about expertise? Does the FSR already have experience in planning?
  • Apply to ASTA for funding (in good time!!!), why is the trip useful for the students?

Programme directors as sponsors?

• Cost planning
  • ⅔ by the Student council itself
  • Inflation/energy crisis cause prices to rise significantly
  • Also consider additional costs such as parking fees, bus driver (incl. catering), drinks, **Communal meal (calculate how affordable these costs are for the FS)

• Sponsoring
  • Request trips from U.T., e.g. breweries, bakeries, for catering on the trip
  • Financial sponsoring
  • As inexpensive as possible for the students, but not too much of a minus for the student body
  • Whatsapp groups difficult according to the new GDPR, rather a participant mobile phone
  • Registration management (cash payment, first come first served procedure, include contact details during payment) - first come first served procedure
  • How many external, how many internal
  • External could be possible new members
  • Quite balanced, should not be a purely internal trip, rather fewer internal FSR members, as the trip is planned for the student body

• Arrival/departure
  • Enough drinks/catering (sponsoring)
  • Mostly by bus, possibly also own journey possible if nearby or day trip
  • The bus is a good option for large study trips, also in terms of socialising

• Advertising
  • Flyers displayed in the cafeteria
  • Word of mouth
  • Instagram/social media
  • Website (if current)
  • Also via existing WhatsApp groups (first-year groups etc.)
  • Promote in lectures, give a small presentation, approach professors about it
  • Use other events for advertising

Realisation

• Organisation is participants
• Keep an eye on scheduling
• Communicate personal contact persons and make them recognisable, the organisation should be able to keep an overview and intervene to help
• The earlier you plan, the easier the realisation
• Keep an eye on awareness

Follow-up

• Debriefing in the week following the trip
• In particular, address criticism, recognise potential for improvement
• Short evaluation of participants (QR code), 1-2 sentences, as constructive as possible
• Create/improve guidelines in teams for each trip

Importance for the FSR

• Recruitment of new members
• Contact with students
• Good planning-> good criticism-> good advertising (reputation)
• Team building, reward

discussion

• Keep an eye on cancellation times (in good time!)
• If there are too few participants, ask related degree programmes (which may fall under other FS), discuss with other FS
• Consider flexibility of accommodation (register too few participants rather than too many if extra beds are possible)
• To ensure that everyone attends the company visits, visit the first U.T. before arrival (on the journey)
  • but also all voluntary participants!