Benedikt Jakobi, University of Paderborn, WinFo

What is SharePoint?

• CMS from Microsoft
• actually for companies, but is also suitable for the FSR
• can be accessed from all operating systems as long as it is connected to a Microsoft account
• already integrated in many Office 365 applications
• no code/low code level -> you don't need to be a Computing Science expert to set it up

What can SharePoint do?

• really a lot
  • database
  • wiki
  • ...

How to link SharePoint with other services

• is created together with a team
• Basis for One Drive
• Power Automated Flow/Apps
• Forms
• ...

In practice

• using the example of FSR Winfo Uni Paderborn
• SharePoint for internal use (documentation, wiki etc.)
• SharePoint is very data orientated
  • own database stored
• in Teams: office hours channel
  • Power Automated Flow is stored in SharePoint
  • emails are automatically assigned to the person who needs to process them (who is currently in office hours)
  • Setting up such a Power Automated Flow is relatively complicated: requires coding -> not for amateurs
    • it has to be done once, then you can orientate yourself on it

How to create a SharePoint page

• Open Office
• Click on SharePoint
• Create a new site
  • Team website
    • Focus more on documents and management
      • Lists, document library etc.
  • Communication website
    • Focus on communication/interaction
• Customise according to individual requirements
• Best made private, but depending on the intended use
• SharePoint is very changeable; you have to see what fits best

Questions

• FSR communication officially runs via Teams
• Power Automated Flow is also used for birthdays and member management (granting/revoking rights)